Corporate Legal Assistant & Billing Coordinator

Top Echelon Software, LLC; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

R.L. Barclay & Associates has an opening for a Legal Practice Assistant in Dallas, TX.

You will provide administrative and operational support to attorneys in the Corporate, Commercial Transactions & Outsourcing practice group, handling client and matter administration, billing, records, and document management. The role emphasizes billing accuracy, timely time entry, and efficient support across departments to ensure high-quality legal services.

Qualifications

• Experience supporting attorneys or legal professionals in a fast-paced environment.
• Familiarity with billing, time entry, matter management, and records management systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Prepare, review, and distribute client billing proformas; coordinate billing edits and deadlines.
• Assist attorneys with time entry, time review, and follow-up.
• Coordinate new client and matter intake and related admin tasks.
• Facilitate conflicts check requests and monitor the process.
• Maintain electronic and physical client files per firm policies.
• Support document management, filing, retrieval, and records maintenance.
• Assist with preparation and distribution of routine correspondence and documents.
• Coordinate with attorneys and departments to complete practice support requests.

Skills

Billing & invoicing

Time entry & timekeeping

Organizational skills

Communication skills

MS Office proficiency

Tools

Billing software

Document management systems

Conflict checks

Job description

R.L. Barclay & Associates has an opening for a Legal Practice Assistant in Dallas, TX.

You will provide administrative and operational support to attorneys in the Corporate, Commercial Transactions & Outsourcing practice group, handling client and matter administration, billing, records, and document management. The role emphasizes billing accuracy, timely time entry, and efficient support across departments to ensure high-quality legal services.