Legal Administrative Assistant

The ONeil Search Group; Dallas (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

A top Dallas law firm is seeking an experienced Administrative Assistant to provide vital support to attorneys in their office. The ideal candidate will have 3-5 years' experience in a law firm environment and be proficient in Microsoft Office Suite and firm technologies. Responsibilities include managing attorney calendars, serving as client contact, and providing administrative support for legal documentation and business development efforts. This position demands strong communication skills and the ability to work in a fast-paced environment.

Qualifications

• 3-5 years' experience providing administrative support to attorneys in a law firm.
• Strong client service skills across all levels of firm personnel.
• Ability to perform well in a fast-paced, deadline-driven environment.

Responsibilities

• Manage complex attorney calendars and coordinate deadlines.
• Serve as primary client contact and maintain communication.
• Provide administrative support by drafting and proofreading documents.
• Handle time entry, matter intake, and processing expenses.
• Support business development and coordinate with Marketing.

Skills

Proficient in Microsoft Office Suite

Strong written and verbal communication

Highly organized with excellent time management

Demonstrated discretion and judgment

Tools

Cisco Jabber

Zoom

ZenDesk

Intapp

iManage

Job description

A top Dallas law firm is seeking an Administrative Assistant to join their office.

A minimum of three to five years' experience providing day to day administrative support to attorneys in transactional practice groups.

Responsibilities

• Manage complex attorney calendars, coordinate deadlines, filings, and follow-up reminders.
• Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff.
• Provide administrative support: draft/ proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices.
• Handle time entry; manage matter intake, conflict checks, and opening/closing procedures.
• Process expenses and ensure timely and accurate entry.
• Arrange travel and meetings, including calls and calendar appointments and meeting materials.
• Support business development: coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking.
• Collaborate with Word Processing, Billing, Office Services, IT and other departments to resolve administrative needs.
• Maintain and update deal binders or trial details, closing sets, and electronic workspaces, if applicable.
• Assist with onboarding for new attorneys and staff, including scheduling and materials preparation.
• Maintain good working relations with cluster mates and assist with overflow of work as needed.
• Perform additional duties as assigned.

Qualifications

• 3-5 years' experience providing administrative support to attorneys in a law firm.
• Proficient in Microsoft Office Suite required, specifically with Outlook, Word and PowerPoint.
• Proficiency in all firm technology including Cisco Jabber, Zoom, ZenDesk, Intapp and iManage.
• Strong written and verbal communication and professional client service skills across all levels of firm personnel.
• Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment.
• Works independently and collaboratively; handles pressure and shifting priorities.
• Demonstrated discretion and sound judgment with sensitive and confidential information.