Legal Practice Assistant: Admin & Client Support

Holland & Knight; Nashville (TN); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Life and AD&D insurance

Disability insurance

Health savings accounts

FSAs

401(k) with profit sharing

Paid holidays and paid time off

Job summary

Holland & Knight is seeking a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals in Nashville. The role involves handling correspondence, scheduling, billing support, and travel arrangements while ensuring confidentiality and efficiency.

You will draft documents, manage document workflows, and coordinate with multiple departments to meet client needs. Strong MS Office skills and professional communication are essential.

Qualifications

• Bachelor's degree; 4–5 years of experience supporting lawyers and paralegals with administrative tasks preferred.
• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems and electronic signature software.
• Ability to thrive in a fast-paced environment with multiple tasks and deadlines.
• Strong attention to detail, grammar, and professional communication.

Responsibilities

• Communicate effectively with clients, lawyers, and co-workers via email, telephone, and in person.
• Answer telephone and route calls to appropriate lawyer or staff.
• Arrange conference calls and greet clients.
• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
• Draft routine business correspondence, forms, and documents under supervision.
• Schedule domestic and foreign travel through the Firm travel system.
• Prepare reimbursements, invoices, and check requests promptly.
• Open client matters and draft engagement letters and other required documents.
• Assist lawyers with time entry, billing, and collections as needed.
• Support filing and document management across the firm.

Skills

Microsoft Office

Adobe

Document management

Electronic signatures

Attention to detail

Time management

Communication skills

Education

Bachelor's degree

Tools

Document management systems

Electronic signature software

Job description

Holland & Knight is seeking a Practice Assistant to provide high-quality administrative support to a team of lawyers and professionals in Nashville. The role involves handling correspondence, scheduling, billing support, and travel arrangements while ensuring confidentiality and efficiency.

You will draft documents, manage document workflows, and coordinate with multiple departments to meet client needs. Strong MS Office skills and professional communication are essential.