Legal Operations Specialist

Daley And Associates, LLC.; Boston (MA); Hybride; USD 34 000 - 41 000; Plein temps

Résumé du poste

Daley And Associates, LLC. in Boston, MA is seeking a Legal Operations Specialist to manage the lifecycle of legal matters and support billing processes.

This contract role is 6-12+ months with hybrid work from their Boston office, paying 25–30 USD per hour, depending on experience. Ideal for candidates with 0-2 years in administrative operations or financial support.

Qualifications

• Bachelor’s degree preferred in Finance, Business, Legal Studies.
• 0-2 years in admin operations, finance support, billing, or similar.
• Proficiency with Excel, Word, Outlook.
• Strong organizational abilities and ability to meet deadlines.
• Detail-oriented with reliable record-keeping and documentation.
• Excellent written and verbal communication across departments.
• Ability to assess information, find inconsistencies and escalate issues.
• Familiar with spreadsheets, databases, and reporting tools.
• Willingness to learn new technologies and procedures.
• Experience with invoice administration or legal billing is a plus.

Responsabilités

• Coordinate lifecycle of legal matters including intake, updates, maintenance and closure.
• Support legal billing, invoice review, and payment-related inquiries.
• Maintain matter-related financial information, budgets, and accruals.
• Review requests and resolve workflow issues with internal teams.
• Maintain accuracy of department records, tracking tools, and reports.
• Identify data inconsistencies, missing information, and processing errors; escalate as needed.
• Assist with external legal providers and vendors per procedures.
• Contribute to system validation and workflow documentation.
• Support day-to-day operational activities in the legal department.

Connaissances

Microsoft Office

Excel

Word

Outlook

Attention to detail

Organizational skills

Communication skills

Time management

Collaboration

Invoice administration

Financial reporting

Data management

Formation

Bachelor’s degree in Finance, Business, Legal Studies

Outils

Spreadsheets

Databases

Reporting tools

Description du poste

Legal Operations Specialist

We are currently seeking candidates for a Legal Operations Specialist opportunity at a highly successful financial services firm located in Boston, MA. The Legal Operations Specialist will be responsible for the lifecycle of legal matters in relation to supporting legal billing, reviewing invoices, yielding payment-related inquiries, and other associated administrative processes. The ideal candidate will have 0-2 years of experience in administrative operations, business operations, financial support, billing, or a similar function.

This is a 6-12+ month contract position paying between $25-$30/hour (depending on experience). This position supports a hybrid work model out of their office in Boston, MA.

Responsibilities

• Coordinate the lifecycle of legal matters, including initial intake, record updates, ongoing maintenance, and matter closure within designated systems.
• Provide operational support for legal billing, invoice review, payment-related inquiries, and associated administrative processes.
• Maintain accurate matter-related financial information, including budget records and expense accruals.
• Review and manage incoming requests, partnering with internal teams to address routine questions and resolve workflow issues.
• Oversee the accuracy of departmental records, tracking tools, reports, and supporting materials.
• Identify and investigate data inconsistencies, missing information, and processing errors, escalating issues as appropriate.
• Assist with the administration of external legal providers and vendors, following established procedures and internal guidelines.
• Contribute to system validation, procedural documentation, and workflow improvements as operational needs evolve.
• Help ensure legal department processes run efficiently by maintaining reliable records and supporting day-to-day operational activities.

Qualifications

• Bachelor’s degree in Finance, Business, Legal Studies, or a related discipline preferred.
• 0-2 years of experience in administrative operations, business operations, financial support, billing, or a similar function.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational abilities, with the capacity to prioritize competing tasks and deliver work within established timelines.
• Exceptional attention to detail and a commitment to maintaining reliable records and accurate documentation.
• Effective written and verbal communication skills, with the ability to work collaboratively across departments.
• Ability to assess information, recognize inconsistencies, address routine operational challenges, and escalating complex issues appropriately.
• Familiarity with spreadsheets, databases, reporting tools, and structured administrative workflows.
• Demonstrated initiative, sound decision-making, and adaptability when learning new technologies and procedures.
• Exposure to invoice administration, financial reporting, billing processes, or legal department operations is advantageous but not required.