Legal Operations Manager

Boutique Recruiting; Portland (OR); Hybride; USD 90 000 - 110 000; Plein temps

Avantages offerts par ce poste

100% coverage of employee premiums for

Long-Term Disability coverage after 6–

401(k) with company match

10 paid holidays

PTO with manager approval

Sick time accrual

Résumé du poste

Boutique Recruiting in Portland, OR is seeking a Legal Operations Manager to partner with firm leadership and oversee finance, billing, HR, compliance, and vendor management. This hybrid position offers visibility across critical operations and strategic initiatives to help drive growth.

You will lead billing processes, payroll, and vendor relationships, while supporting recruitment, onboarding, and performance reviews within a collaborative leadership team.

Qualifications

• 3–5+ years in operations, office or legal administration.
• Experience with legal billing and e-billing systems.
• Experience with accounts receivable and invoicing.
• Proficiency in Microsoft Word.
• High school diploma required.
• Law firm experience preferred.
• Experience with Panther software preferred.
• Familiarity with billing platforms: Legal-X, Legal Exchange, Legal Tracker, T-360.

Responsabilités

• Oversee accounts receivable and payment reconciliations
• Prepare financial reports, including aging and tax reports
• Manage the entire billing process, including invoices and collections
• Supervise the e-billing function and learn the e-billing process
• Direct the employee responsible for e-billing
• Manage company expenses and pay vendor invoices
• Coordinate with IT, internet, facilities, insurance providers, and other service vendors
• Process payroll through ADP, including overtime and vacation tracking
• Track attorney bar dues and continuing legal education (CLE) requirements
• Assist with recruiting, onboarding, performance reviews, and offboarding employees
• Serve as a key member of the firm's leadership team
• Lead special projects throughout the year

Connaissances

Operations management

Legal billing knowledge

Accounts receivable

Invoice generation

Microsoft Word proficiency

Leadership

Formation

High school diploma

Outils

Panther legal software

Legal-X

Legal Exchange

Legal Tracker

T-360

ADP

Description du poste

Legal Operations Manager - Hybrid

Are you looking for an opportunity to move beyond traditional office management and become a true operational leader? This Legal Operations Manager is a hybrid position that offers the chance to work directly with firm leadership, oversee critical business functions, and help drive the continued growth of a highly respected boutique law firm. You'll have visibility across finance, billing, HR, compliance, vendor management, and strategic initiatives while serving as a key member of the leadership team.

This role is ideal for a highly organized professional who enjoys solving problems, improving processes, and making a measurable impact. You'll thrive in a collaborative, low-ego environment where your expertise is valued, your ideas are welcomed, and your contributions directly support the success of the firm.

Salary Range: $90,000 - $110,000 / Year, DOE

Legal Operations Manager Responsibilities

• Oversee accounts receivable and payment reconciliations
• Prepare financial reports, including aging and tax reports
• Manage the entire billing process, including invoices and collections
• Supervise the e-billing function and learn the e-billing process
• Direct the employee responsible for e-billing
• Manage company expenses and pay vendor invoices
• Coordinate with IT, internet, facilities, insurance providers, and other service vendors
• Process payroll through ADP, including overtime and vacation tracking
• Track attorney bar dues and continuing legal education (CLE) requirements
• Assist with recruiting, onboarding, performance reviews, and offboarding employees
• Serve as a key member of the firm's leadership team
• Lead special projects throughout the year

Legal Operations Manager Requirements

• 3-5+ years of operations, office management, legal administration, or law firm management experience
• Experience with legal billing and e-billing systems
• Experience with accounts receivable and invoice generation
• Proficiency in Microsoft Word is required
• High school diploma is required
• Law firm experience is preferred
• Experience with Panther legal software is preferred
• Familiarity with billing platforms such as Legal-X, Legal Exchange, Legal Tracker, and T-360 is preferred

Benefits

• 100% coverage of employee premiums for medical, dental, and vision insurance
• Eligibility for benefits upon hire, with Long-Term Disability coverage beginning after six months
• 401(k) plan with a company match based on employee contributions
• 10 paid holidays per year
• PTO available as needed with manager approval
• Approximately 45 hours of sick time accrued annually