Legal Operations & Office Coordinator

Romano Law PLLC; New York (NY); Sur place; USD 50 000 - 60 000; Plein temps

Résumé du poste

Romano Law PLLC is seeking a highly organized administrative professional to support attorneys and staff in day-to-day operations and legal matters in New York. The role combines legal administrative support with office coordination, requiring proactive problem-solving and strong communication.

You will handle document prep, filing, scheduling, and coordinating meetings, while maintaining records and supporting events. Proficiency with Microsoft Office and a collaborative mindset are essential.

Qualifications

• At least one year of administrative, office operations, or legal support experience.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Office and the ability to learn new systems quickly.

Responsabilités

• Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.
• Assist with preparing matter files, binders, presentations, and client materials.
• Support scheduling, meeting coordination, and other administrative tasks as needed.
• Help maintain accurate records and firm documents.
• Coordinate day-to-day office operations in partnership with the Operations Manager.
• Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.
• Assist with tech setup and troubleshooting for New York-based personnel.
• Coordinate conference room readiness, office supplies, vendors, and common area upkeep.
• Assist with firm meetings, events, and special projects.
• Identify opportunities to improve administrative processes and operational efficiency.
• Hand occasional administrative tasks on behalf of firm leadership.
• Provide regular updates to the Operations Manager.

Connaissances

Administrative support

Office operations

Legal support

Document preparation

Data entry

Microsoft Office

Communication

Outils

Microsoft Office

Description du poste

Romano Law PLLC is seeking a highly organized administrative professional to support attorneys and staff in day-to-day operations and legal matters in New York. The role combines legal administrative support with office coordination, requiring proactive problem-solving and strong communication.

You will handle document prep, filing, scheduling, and coordinating meetings, while maintaining records and supporting events. Proficiency with Microsoft Office and a collaborative mindset are essential.