Legal Administrative Assistant & Office Coordinator

Romano Law PLLC; New York (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Salary: 50–60k USD/year

Job summary

Romano Law PLLC is seeking a Legal Administrative Assistant & Office Coordinator in New York, NY. This full-time role blends administrative support for attorneys with broad office coordination to keep workflows efficient and organized.

You will support document prep, scheduling, records management, and office operations while collaborating with the Operations Manager and staff. Prior legal support experience is valued.

Qualifications

• At least one year of administrative, office operations, or legal support experience. Paralegal experience a plus.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills. You’re always responsive and proactive to internal and external needs.
• A systematic pace with an emphasis on getting the job done right.
• Proficiency with Microsoft Office and the ability to learn new systems and technology quickly.

Responsibilities

• Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.
• Assist with preparing matter files, binders, presentations, and client materials.
• Support scheduling, meeting coordination, and other administrative tasks as needed.
• Help maintain accurate records and firm documents.
• Coordinate day-to-day office operations in partnership with the Operations Manager.
• Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.
• Assist with tech setup and troubleshooting for New York-based personnel.
• Coordinate conference room readiness, office supplies, vendors, and common area upkeep.
• Assist with firm meetings, events, and special projects.
• Identify opportunities to improve administrative processes and operational efficiency.
• Hand occasional administrative tasks on behalf of firm leadership.
• Provide regular updates to the Operations Manager.

Skills

Administrative support

Office operations

Time management

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Romano Law PLLC Legal Administrative Assistant & Office Coordinator New York, NY Full time Apply for Legal Administrative Assistant & Office Coordinator

About Romano Law PLLC

Romano Law PLLC is a dynamic law firm headquartered in the heart of New York City. We provide comprehensive legal services to entrepreneurs, startups, and creative professionals across various industries. Our team is dedicated to delivering exceptional legal solutions tailored to our clients' unique needs, while fostering a collaborative and inclusive work environment.

Description

OFFICE COORDINATOR

This position supports both the day-to-day operations of the firm and the administrative needs of attorneys and staff. The role combines legal administrative support with office coordination responsibilities and is ideal for a highly organized, proactive professional who enjoys keeping people, information, and processes running smoothly.

IN THIS ROLE, YOU WOULD:

• Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.
• Assist with preparing matter files, binders, presentations, and client materials.
• Support scheduling, meeting coordination, and other administrative tasks as needed.
• Help maintain accurate records and firm documents.
• Coordinate day-to-day office operations in partnership with the Operations Manager.
• Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.
• Assist with tech setup and troubleshooting for New York-based personnel.
• Coordinate conference room readiness, office supplies, vendors, and common area upkeep.
• Assist with firm meetings, events, and special projects.
• Identify opportunities to improve administrative processes and operational efficiency.
• Hand occasional administrative tasks on behalf of firm leadership.
• Provide regular updates to the Operations Manager.

YOU ARE:

• Resourceful and proactive, with a knack for solving problems before they become problems.
• Organized and dependable, able to manage competing priorities and deadlines.
• Calm under pressure and comfortable adapting to changing needs.
• Professional, detail-oriented, and committed to delivering high-quality work.
• An effective communicator who works well with attorneys, staff, clients, and vendors.

YOU HAVE:

• At least one year of administrative, office operations, or legal support experience. Paralegal experience a plus.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills. You’re always responsive and proactive to internal and external needs.
• A systematic pace with an emphasis on getting the job done right.
• Proficiency with Microsoft Office and the ability to learn new systems and technology quickly.

WHY US:

• As we continue to grow, professional development is important to us – we provide a space that supports this.
• Diversity is valued and welcomed at Romano Law. We appreciate differing backgrounds, experiences, and thoughts.
• We promote team engagement in our collaborative, communicative, and approachable workplace.
• Salary – $50-60,000/year (Based on experience).

TO BE CONSIDERED:

At Romano Law, we believe everyone has the right to be happy and successful in their role and we go to great lengths to make this happen.

• In your cover letter, be sure to include your answer to the question "How many parks are there in New York City?"

Your application will be considered ONLY if you have followed ALL the instructions above.