Legal Admin & Office Ops Coordinator

Romano Law PLLC; New York (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Salary: 50–60k USD/year

Job summary

Romano Law PLLC is seeking a Legal Administrative Assistant & Office Coordinator in New York, NY. This full-time role blends administrative support for attorneys with broad office coordination to keep workflows efficient and organized.

You will support document prep, scheduling, records management, and office operations while collaborating with the Operations Manager and staff. Prior legal support experience is valued.

Qualifications

• At least one year of administrative, office operations, or legal support experience. Paralegal experience a plus.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills. You’re always responsive and proactive to internal and external needs.
• A systematic pace with an emphasis on getting the job done right.
• Proficiency with Microsoft Office and the ability to learn new systems and technology quickly.

Responsibilities

• Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.
• Assist with preparing matter files, binders, presentations, and client materials.
• Support scheduling, meeting coordination, and other administrative tasks as needed.
• Help maintain accurate records and firm documents.
• Coordinate day-to-day office operations in partnership with the Operations Manager.
• Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.
• Assist with tech setup and troubleshooting for New York-based personnel.
• Coordinate conference room readiness, office supplies, vendors, and common area upkeep.
• Assist with firm meetings, events, and special projects.
• Identify opportunities to improve administrative processes and operational efficiency.
• Hand occasional administrative tasks on behalf of firm leadership.
• Provide regular updates to the Operations Manager.

Skills

Administrative support

Office operations

Time management

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Romano Law PLLC is seeking a Legal Administrative Assistant & Office Coordinator in New York, NY. This full-time role blends administrative support for attorneys with broad office coordination to keep workflows efficient and organized.

You will support document prep, scheduling, records management, and office operations while collaborating with the Operations Manager and staff. Prior legal support experience is valued.