Legal Office Support Specialist

City of Norfolk; Norfolk (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

The City of Norfolk's City Attorney's Office is seeking a Support Technician to perform clerical duties and provide general office support for attorneys and staff. You will answer calls, direct inquiries, manage files, process documents, and assist with financial transactions.

You will help with records, library materials, and data entry, under attorney supervision. Typical hours are Monday through Friday, 8:30am to 5:00pm, with a 40-hour work week.

Qualifications

• Level of knowledge equivalent to four years of high school or equivalency.
• One year of general office work experience. A bachelor0s degree or above may substitute work experience (as approved by the department).

Responsibilities

• Answers and directs telephone inquiries; enters data into office databases and systems; conducts research as requested.
• Processes paperwork; maintains files; prepares documents and correspondence; compiles reports; sorts and distributes mail; orders office supplies.
• Performs courier/messenger services for the office.
• Assists with internal document management; data entry; use of office equipment (copiers and scanners).
• Gathers, reviews, and coordinates information for administrative proceedings and/or personal injury and property damage claims; prepares reports and related documents.
• Greets visitors; schedules appointments and meetings; coordinates travel; maintains and retrieving files; maintains calendars and work schedules; orders supplies.
• Notifies other agencies of information; resolves issues; enters data; researches contracts and work orders; prepares reports.
• Maintains and logs contracts; tracks overdue contracts and deposits; processes payments; handles invoices with vendors; payroll and account transactions.
• Performs other duties as assigned.

Skills

Office administration

Data entry

Customer service

Recordkeeping

Education

Bachelor0s degree or higher

High school diploma or equivalent

Job description

The City of Norfolk's City Attorney's Office is seeking a Support Technician to perform clerical duties and provide general office support for attorneys and staff. You will answer calls, direct inquiries, manage files, process documents, and assist with financial transactions.

You will help with records, library materials, and data entry, under attorney supervision. Typical hours are Monday through Friday, 8:30am to 5:00pm, with a 40-hour work week.