Legal Office Operations & Events Coordinator

Burnett Specialists Staffing | Recruiting; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting in Phoenix, AZ seeks an Office Administrative Coordinator to provide front-office support to attorneys and staff, greet guests, manage conference rooms, assist with travel arrangements, and handle day-to-day office operations.

The role encompasses reception duties, meeting coordination, vendor liaison, event support, invoicing, and backup support for legal staff. A professional, client-focused approach and proficiency with Microsoft Office are required.

Qualifications

• High School Diploma; College Degree in Hospitality Management is a plus
• Five years of experience in a professional administrative position, preferably in a large or mid-size organization
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

Responsibilities

• Provides administrative support for day-to-day activities in the office
• Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests, assigns offices, assists guests with secretarial support, assists with travel/hotel needs and creates name cards for guests
• Schedules meetings, books conference rooms and maintains the visitor log; manages conference room setups to ensure reservation requests are met prior to scheduled meeting; manages video conferencing setups, assists guests with connecting to WIFI and with login troubleshooting
• Answers incoming calls (locally and nationally) and directs them appropriately
• Liaison to building management; submit service requests
• Maintains leave calendar and manages out-of-office backup support, including Legal Support Specialists
• Receives and directs deliveries and keeps accurate logs
• Participates in the planning and execution of in-house events and activities
• Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing. Directs caterers upon arrival. Manages supplies and beverage inventory
• Submits invoices for payment and direct vendor contact
• Coordinates, oversees, and/or performs a wide variety of administrative duties on behalf of Shareholders, Directors, and/or Managers, as requested
• Assists with other department activities as needed and performs additional duties and responsibilities as assigned

Job description

Burnett Specialists Staffing | Recruiting in Phoenix, AZ seeks an Office Administrative Coordinator to provide front-office support to attorneys and staff, greet guests, manage conference rooms, assist with travel arrangements, and handle day-to-day office operations.

The role encompasses reception duties, meeting coordination, vendor liaison, event support, invoicing, and backup support for legal staff. A professional, client-focused approach and proficiency with Microsoft Office are required.