Litigation Legal Assistant & Office Coordinator

Hall Prangle & Schoonveld; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Hall Prangle LLC in Phoenix seeks a full-time legal assistant/office coordinator with 3+ years’ experience to support local attorneys and collaborate with staff to deliver strong client results.

The role manages calendars, coordinates court appearances, drafts correspondence, maintains client files, and handles day-to-day office operations, including reception duties and vendor relations. The ideal candidate is organized, personable, and capable of multi-tasking in a fast-paced law firm setting.

Qualifications

• 3+ years as a Legal Assistant within a law firm supporting attorneys practicing litigation.
• Knowledge of law terminology, principles, and procedures.
• Knowledge of local, state, and federal court processes and related agencies.
• Proficiency in MS Office Suites (Word, Excel, Outlook); Milana and FileVine a plus.

Responsibilities

• Maintains attorneys' calendars.
• Schedules court appearances, client meetings, depositions, and other engagements; notifies attorneys of deadlines.
• Serves as intermediary between attorneys, firm personnel and the courts; relays communications.
• Generates all correspondence.
• Prepares and sends notices of filings, motions, and hearings.
• Creates and maintains client files, records, logs, and related information.
• Prepares and sends file correspondence to clients weekly with filings and status updates.
• Finalizes and files/serves court pleadings and discovery.
• Works with paralegals to ensure experts are retained and receive documents.
• Assists in reception duties, orders supplies, coordinates with building management, and plans office lunches/events.

Skills

MS Office

Outlook Calendar

Billing software

Document management

Paralegal support

Multitasking

Attention to detail

Communication skills

Tools

Milana

FileVine

Job description

Hall Prangle LLC in Phoenix seeks a full-time legal assistant/office coordinator with 3+ years’ experience to support local attorneys and collaborate with staff to deliver strong client results.

The role manages calendars, coordinates court appearances, drafts correspondence, maintains client files, and handles day-to-day office operations, including reception duties and vendor relations. The ideal candidate is organized, personable, and capable of multi-tasking in a fast-paced law firm setting.