Legal Office Operations & Guest Services Lead

Burnett Specialists; Phoenix (AZ); On-site; USD 40,000 - 56,000; Full time

Job summary

Burnett Specialists is seeking an Office Administrative Coordinator to provide comprehensive office support for day-to-day activities and front-of-house operations. The role includes greeting visitors, scheduling meetings, coordinating conference rooms, and assisting with travel and vendor needs in a dynamic professional environment.

Ideal candidates will have five years of administrative experience, a High School Diploma, and proficiency in Microsoft Office.

Qualifications

• Five years of experience in a professional administrative position.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong front-desk and receptionist skills; professional appearance and communication.

Responsibilities

• Greet guests and provide front-desk support for clients and staff.
• Schedule meetings, book conference rooms, and maintain visitor logs.
• Coordinate conference room setups and video conferencing; assist with Wi-Fi and login issues.
• Manage vendor relations, invoices, and deliveries; support events and catering.
• Assist shareholders, directors, and managers with ad hoc duties as needed.

Skills

Office administration

Microsoft Office

Reception/ Front desk

Vendor coordination

Education

High School Diploma

Hospitality management degree (a plus)

Tools

Windows

Job description

Burnett Specialists is seeking an Office Administrative Coordinator to provide comprehensive office support for day-to-day activities and front-of-house operations. The role includes greeting visitors, scheduling meetings, coordinating conference rooms, and assisting with travel and vendor needs in a dynamic professional environment.

Ideal candidates will have five years of administrative experience, a High School Diploma, and proficiency in Microsoft Office.