Legal Office Concierge & Administrative Coordinator

AccuForce HR Solutions; United States; On-site; USD 23,000 - 30,000; Full time

Job summary

AccuForce HR Solutions is seeking a Front Desk Coordinator for our client in Kingsport, TN. You will be the first point of contact, welcoming visitors and handling calls while delivering key administrative and billing support in a fast-paced legal office.

The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality. ProLaw experience and Tennessee Notary status are advantageous.

Qualifications

• Education: High school diploma or equivalent is required.
• Experience: Prior experience in a professional office, administrative, or customer-facing role is required; legal/law firm experience is a strong plus.
• Software: Proficient in Microsoft Office; ability to learn ProLaw.
• Skills: Excellent verbal and written communication, high attention to detail, strong prioritization, and client confidentiality.

Responsibilities

• Greet clients and visitors; manage calls and inquiries.
• Schedule conference rooms, Zoom calls, and meetings; coordinate events.
• Handle mail, faxes, and courier services; manage files and digital records.
• Provide legal administrative support: conflict checks, matter openings/closings in ProLaw, court filings.
• Support Billing with preparing and distributing monthly client invoices and maintaining prebill records.

Skills

Verbal communication

Written communication

Attention to detail

Prioritization

Client confidentiality

Education

High school diploma or equivalent

Notary Public certification (Tennessee)

Tools

Microsoft Office Suite (Word, Outlook, Excel)

ProLaw

Job description

AccuForce HR Solutions is seeking a Front Desk Coordinator for our client in Kingsport, TN. You will be the first point of contact, welcoming visitors and handling calls while delivering key administrative and billing support in a fast-paced legal office.

The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality. ProLaw experience and Tennessee Notary status are advantageous.