Legal Office Administrator

Jobot; Harrisburg (Dauphin County); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive Salary

Great Benefits (Medical, Dental and V"

401k Match

Generous paid time off

Training

Career Advancement

Fun, energetic working environment

Job summary

Jobot is seeking an organized Office Manager to support our Harrisburg-based legal team. The role focuses on administrative, clerical, and operational duties to keep case files, schedules, and billing organized in a fast-paced environment.

You will manage calendars, draft and file documents, coordinate with clients and courts, and ensure confidentiality of sensitive information while contributing to a professional, collaborative office culture.

Qualifications

• Associate's or bachelor's degree in legal studies, business administration, or related field preferred.
• Experience in legal administration, office administration, or similar role preferred.
• Familiarity with legal terminology, court procedures, and legal documentation.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with electronic document management systems and legal case management software.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Demonstrated discretion when handling confidential information.

Responsibilities

• Provide administrative support to attorneys, paralegals, and other legal personnel.
• Prepare, format, proofread, and maintain legal documents, correspondence, contracts, and reports.
• Organize and maintain electronic and physical legal files, case records, and document management systems.
• Manage calendars, schedule meetings, coordinate appointments, and track important deadlines.
• Assist with court filings, legal submissions, and document preparation in accordance with applicable procedures.
• Answer incoming calls, respond to inquiries, and communicate professionally with clients, courts, vendors, and external counsel.
• Monitor deadlines and follow up on outstanding documents, signatures, and administrative tasks.
• Maintain confidentiality of sensitive legal, financial, and client information.
• Process invoices, track expenses, assist with billing, and maintain administrative records as needed.
• Coordinate mail distribution, document scanning, copying, and electronic filing.
• Assist with office supply inventory, vendor coordination, and general office operations.
• Support compliance with internal policies, document retention requirements, and established legal procedures.

Skills

Organizational skills

Attention to detail

Excellent communication

Discretion with confidential info

Multitasking

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

Electronic document management systems

Legal case management software

Job description

Jobot is seeking an organized Office Manager to support our Harrisburg-based legal team. The role focuses on administrative, clerical, and operational duties to keep case files, schedules, and billing organized in a fast-paced environment.

You will manage calendars, draft and file documents, coordinate with clients and courts, and ensure confidentiality of sensitive information while contributing to a professional, collaborative office culture.