Office Administrator

Jobot; Harrisburg (Dauphin County); Presencial; USD 50.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Great benefits (medical, dental, and V

401k match

Generous paid time off

Training

Career advancement

Fun, energetic working environment

Descripción de la vacante

Jobot in Harrisburg, PA is seeking an organized Office Manager to support the legal department, manage calendars, and handle administrative tasks. The role includes document preparation, filing, billing support, and coordination with clients and vendors.

The ideal candidate will have a relevant degree, strong communication, and meticulous attention to detail in a fast-paced environment. On-site, permanent position with competitive benefits and PTO.

Formación

• Strong written and verbal communication skills are required.
• Excellent organizational skills and attention to detail are essential.
• Ability to manage multiple priorities and meet deadlines.
• Discretion when handling confidential information is critical.

Responsabilidades

• Provide administrative support to attorneys and legal staff.
• Prepare, format, proofread, and maintain legal documents and reports.
• Organize and maintain electronic and physical case files and records.
• Manage calendars, schedule meetings, and track deadlines.
• Assist with court filings and document preparation per procedures.
• Respond to inquiries and communicate professionally with clients and external parties.
• Monitor deadlines and follow up on outstanding documents and signatures.
• Maintain confidentiality of sensitive information.
• Process invoices, track expenses, and assist with billing records.
• Coordinate mail distribution, scanning, copying, and e-filing.
• Assist with office supply inventory and vendor coordination.
• Support compliance with internal policies and retention requirements.

Conocimientos

Written and verbal communication

Organizational skills

Attention to detail

Multitasking

Discretion with confidential info

Educación

Associate or Bachelor's in legal studies or business administration

Herramientas

Microsoft Office

Electronic document management systems

Legal case management software

Descripción del empleo

Office Manager

$50000 - $75000 per year | Harrisburg, PA | On-site | Permanent

Seeking Office Administrator

A bit about us:

Our firm has been counseling and representing clients in Harrisburg and beyond since our founding in 1978. Our attorneys possess over 120 years of combined experience in a wide range of legal matters. We draw upon all of our resources to develop comprehensive solutions and real results for our clients.

Why join us?

• Competitive Salary
• Great Benefits (Medical, Dental and Vision)
• 401k Match
• Generous paid time off
• Training
• Career Advancement
• Fun, energetic working environment

Job Details

Position Summary

We are seeking an organized, detail-oriented Legal Administrator to support the daily operations of our legal department. This individual will provide administrative, clerical, and operational support to attorneys and legal staff while helping ensure that legal documents, case files, schedules, and records are maintained accurately and efficiently.

The ideal candidate has strong organizational and communication skills, excellent attention to detail, and the ability to handle confidential information professionally in a fast-paced legal environment.

Key Responsibilities

• Provide administrative support to attorneys, paralegals, and other legal personnel.
• Prepare, format, proofread, and maintain legal documents, correspondence, contracts, and reports.
• Organize and maintain electronic and physical legal files, case records, and document management systems.
• Manage calendars, schedule meetings, coordinate appointments, and track important deadlines.
• Assist with court filings, legal submissions, and document preparation in accordance with applicable procedures.
• Answer incoming calls, respond to inquiries, and communicate professionally with clients, courts, vendors, and external counsel.
• Monitor deadlines and follow up on outstanding documents, signatures, and administrative tasks.
• Maintain confidentiality of sensitive legal, financial, and client information.
• Process invoices, track expenses, assist with billing, and maintain administrative records as needed.
• Coordinate mail distribution, document scanning, copying, and electronic filing.
• Assist with office supply inventory, vendor coordination, and general office operations.
• Support compliance with internal policies, document retention requirements, and established legal procedures.

Qualifications

• Associate's or bachelor's degree in legal studies, business administration, or a related field preferred.
• Previous experience in legal administration, legal support, office administration, or a similar role preferred.
• Familiarity with legal terminology, court procedures, and legal documentation.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Experience with electronic document management systems and legal case management software preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Demonstrated discretion when handling confidential information.

Preferred Experience

• Experience supporting attorneys or working in a law firm or corporate legal department.
• Familiarity with Pennsylvania court filing procedures and legal documentation.
• Experience with legal billing, records management, and scheduling systems.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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