Legal Office Administrator & Calendar Coordinator

Consilio LLC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 55,000; Full time

Job summary

Consilio, LLC Direct Hire Division is assisting a respected law firm in Philadelphia to hire a Legal Administrative Assistant. The ideal candidate will join a fast-paced legal environment, supporting attorneys and legal staff, managing calendars, preparing documents, and coordinating travel and filings.

The role requires at least 2 years of legal experience, strong MS Office proficiency, excellent communication, and the ability to handle confidential information with discretion.

Qualifications

• Minimum 2 years of experience in a legal, law firm, or professional service environment.
• Proficiency with MS Office suites.
• Experience managing multiple calendars and coordinating schedules.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Provide administrative support to attorneys and legal staff.
• Prepare, format, proofread, and edit legal documents, correspondence, and reports.
• Manage attorney calendars, schedule meetings, depositions, and court-related deadlines.
• Coordinate travel arrangements and expense reporting.
• Maintain and organize electronic and physical case files.
• Assist with court filings, document management, and recordkeeping.
• Draft routine correspondence and communicate professionally with clients, courts, and opposing counsel.
• Monitor deadlines and assist with docket and case management.
• Process incoming and outgoing mail and other administrative tasks as needed.
• Support billing activities, time entry, and administrative projects.

Skills

Calendar management

Organizational skills

Communication skills

Discretion

Written and verbal communication

Tools

MS Office

Document management

Job description

Consilio, LLC Direct Hire Division is assisting a respected law firm in Philadelphia to hire a Legal Administrative Assistant. The ideal candidate will join a fast-paced legal environment, supporting attorneys and legal staff, managing calendars, preparing documents, and coordinating travel and filings.

The role requires at least 2 years of legal experience, strong MS Office proficiency, excellent communication, and the ability to handle confidential information with discretion.