Legal Office Administrative Coordinator | Flexible Schedule

DCFS-Department of Children and Family Services; Baton Rouge (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

DCFS-Department of Children and Family Services in Baton Rouge, LA seeks an Administrative Coordinator 4 to provide confidential administrative support to the General Counsel and manage routine office tasks. Responsibilities include creating purchase orders, inputting invoices, and supporting BGC staff as the Primary Time Administrator.

The role requires a minimum of three years in administrative services, with experience substitutions allowed per state policy.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours earned credits six months of experience.
• Official job specifications for this role are defined by State Civil Service.

Responsibilities

• Serves as personal and confidential Administrative Assistant to the General Counsel of the Bureau of General Counsel.
• Independently responsible for routine minor administrative matters within the Bureau of General Counsel.
• Primary Time Administrator for all in-house BGC staff responsibilities.
• Create purchase orders using SRM (Eprocurement).
• Input invoices into VIP and make purchases using LaCarte; upload receipts using WORKS.

Skills

Accepting Direction

Accountability

Communicating Effectively

Ethics and Integrity

Adapting to Change

Initiative

Professionalism

Tools

SRM (Eprocurement)

Vendor Invoice Portal (VIP)

WORKS system

LaCarte card

Job description

DCFS-Department of Children and Family Services in Baton Rouge, LA seeks an Administrative Coordinator 4 to provide confidential administrative support to the General Counsel and manage routine office tasks. Responsibilities include creating purchase orders, inputting invoices, and supporting BGC staff as the Primary Time Administrator.

The role requires a minimum of three years in administrative services, with experience substitutions allowed per state policy.