Executive Office Manager — In-Office Operations Lead

Gov-Department of Military Affairs; New Orleans (LA); On-site; USD 36,000 - 58,000; Full time

Job summary

Louisiana Military Department in Baton Rouge seeks an Executive Secretary to support the Deputy Director-Contracting/Purchasing/Logistics and the Contracting Officer. You will greet customers, manage calendars, schedule Teams meetings, and serve as the official repository for all correspondence, ensuring timely responses and orderly records.

The role requires expert Microsoft Office skills, strong written and spoken communication, and familiarity with LaGov.

Qualifications

• Excellent knowledge of Microsoft Office programs (Word, Excel, Power Point, Outlook, etc.).
• Must possess excellent communication skills both oral and written.
• Knowledge of LaGov system (HCM).
• Skilled in preparing spreadsheets and maintaining internal databases.
• Experience working with structures/functions of the Louisiana Military Department and the Louisiana National Guard.

Responsibilities

• Serves as the executive secretary in support of the daily business of the agency by the Deputy Director-Contracting/Purchasing/Logistics and the Contracting Officer.
• Manages the calendar and appointments of the Deputy Director and Contracting Officer, schedules and manages Microsoft Teams meetings and scheduling/files.
• Serves as official repository for all written correspondence by the Deputy Director and Contracting Officer; drafts all correspondence.
• Maintains time and attendance records and supports training, travel arrangements, and special meetings.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

LaGov system (HCM)

Tools

LaGov system (HCM)

Job description

Louisiana Military Department in Baton Rouge seeks an Executive Secretary to support the Deputy Director-Contracting/Purchasing/Logistics and the Contracting Officer. You will greet customers, manage calendars, schedule Teams meetings, and serve as the official repository for all correspondence, ensuring timely responses and orderly records.

The role requires expert Microsoft Office skills, strong written and spoken communication, and familiarity with LaGov.