Regional Administrative Operations Coordinator

State of Louisiana; Baton Rouge (LA); On-site; USD 19,000 - 33,000; Full time

Job summary

The Office of Juvenile Justice Baton Rouge Regional Office is seeking an Administrative Coordinator 3 to provide essential clerical and program support. You will handle multi-line phone coverage, mail processing, scheduling, and client assistance while maintaining payroll and timekeeping records and supporting managers with calendars, travel, and reporting needs.

This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced

Qualifications

• Two years of experience in administrative services.
• Experience substitution: 15 semester hours = six months experience.
• Knowledge of payroll, timekeeping, and invoicing is a plus.

Responsibilities

• Perform essential clerical and program support duties, including multi-line phone coverage, mail processing, scheduling, and client assistance for the Regional Office.
• Serve as a liaison between agency departments, contracted providers, vendors, and community partners; prepare and route referral packets and transfer case records.
• Reconcile monthly invoices from contracted providers, track service usage, and enter data into automated systems.
• Coordinate payroll and timekeeping for regional staff, including leave tracking, FMLA, overtime, and attendance accuracy.
• Manage purchasing requisitions, maintain office supply inventory, and conduct equipment/supply counts.
• Support managers with calendars, travel arrangements, report preparation, and administrative tasks; oversee closed-file maintenance and annual purging.
• Compile information from multiple sources to prepare specialized reports and complete additional duties assigned by the District Manager or Administrative Coordinator 4.

Skills

Accountability

Policies & procedures

Resource management

Ethics & integrity

Adaptability to change

Job description

The Office of Juvenile Justice Baton Rouge Regional Office is seeking an Administrative Coordinator 3 to provide essential clerical and program support. You will handle multi-line phone coverage, mail processing, scheduling, and client assistance while maintaining payroll and timekeeping records and supporting managers with calendars, travel, and reporting needs.

This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced