Legal Mailroom Specialist — Fast-Paced, Detail-Driven

The Leach Firm P.A.; Winter Park (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

The Leach Firm P.A. is seeking a Mail Clerk to manage all incoming and outgoing mail, ensuring confidentiality and timely processing of legal documents. You will support attorneys, paralegals, and staff with mail distribution and mailing procedures.

Primary duties include assigning mail to the correct recipients, tracking time-sensitive items, and coordinating with couriers and postal services. Strong organizational skills and discretion are essential.

Qualifications

• High school diploma or equivalent.
• Familiarity with USPS services, certified mail, and delivery tracking.
• Basic computer skills and comfort using scanners and document management systems.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Reliable, punctual, and able to manage daily deadlines.

Responsibilities

• Incoming Mail Processing: Receive, open, date-stamp, and sort all incoming mail and packages daily.
• Review mail for urgency, deadlines, and confidential materials.
• Distribute physical and electronic copies of mail to the appropriate paralegal/assistant/attorney.
• Track and escalate time-sensitive legal documents (e.g., court notices, discovery, subpoenas).
• Review, save and forward all faxes.
• Prepare and process all outgoing mail.
• Ensure proper addressing, postage, and mailing method (USPS, certified mail, overnight delivery, courier services, etc.).
• Arrange bulk mailings when needed (e.g., client notices or mass correspondence).
• Administrative Support: Provide general administrative support as needed (copying, scanning, filing).
• Assist attorneys and staff with mail-related inquiries or special requests.
• Maintain inventory of mailroom supplies (envelopes, postage, labels, etc.).
• Coordinate with couriers, vendors, and postal services.
• Perform other duties as assigned to support firm operations.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Education

High school diploma or equivalent

Tools

Scanners

Document management systems

Job description

The Leach Firm P.A. is seeking a Mail Clerk to manage all incoming and outgoing mail, ensuring confidentiality and timely processing of legal documents. You will support attorneys, paralegals, and staff with mail distribution and mailing procedures.

Primary duties include assigning mail to the correct recipients, tracking time-sensitive items, and coordinating with couriers and postal services. Strong organizational skills and discretion are essential.