Legal Mail & Office Clerk — Part-Time

Law Office of Pietro Canestrelli; Temecula (CA); On-site; USD 25,000 - 28,000; Part time

Job summary

Law Office of Pietro Canestrelli in Temecula, CA is seeking a reliable Part-Time Mail & Office Clerk to support daily in-office operations. You will handle confidential client mail, documents, payments, and office materials with discretion and independence.

Responsibilities include managing the daily mail process, routing time-sensitive items, assisting clients, scanning and organizing documents, replenishing supplies, and keeping work areas neat.

Qualifications

• Extremely reliable and punctual.
• Strong attention to detail and ability to follow established procedures.
• Professional, friendly, and comfortable interacting with clients.
• Able to handle highly confidential information with discretion and sound judgment.
• Comfortable working independently and taking ownership of recurring daily responsibilities.

Responsibilities

• Manage the firm's daily confidential mail process, including collecting, opening, reviewing, sorting, scanning, routing, and distributing mail according to firm procedures.
• Identify mail involving clients, tax agencies, government agencies, deadlines, notices, or other time-sensitive matters and ensure it is routed promptly to the appropriate team member.
• Maintain strict confidentiality when handling client information, legal documents, financial information, tax records, correspondence, and other sensitive materials.
• Complete daily mail, postage, shipping, and document drop-offs and pick-ups as needed.
• Travel to the post office, shipping locations, and other nearby locations for firm-related errands.
• Receive and professionally assist clients who come to the office for document drop-offs, pickups, payments, or other scheduled office needs.
• Accept and properly route client payments according to firm procedures.
• Scan, copy, file, organize, and distribute documents.
• Assist with general clerical and administrative projects as assigned.
• Monitor basic office supplies and notify the appropriate team member when items need to be reordered or replenished.
• Help keep shared office areas organized, stocked, and presentable.
• Water and maintain office plants on a regular schedule.
• Provide light office support to attorneys, leadership, and administrative staff as needed.

Skills

Reliability

Attention to detail

Confidentiality

Organizational skills

Communication

Driver's license

Job description

Law Office of Pietro Canestrelli in Temecula, CA is seeking a reliable Part-Time Mail & Office Clerk to support daily in-office operations. You will handle confidential client mail, documents, payments, and office materials with discretion and independence.

Responsibilities include managing the daily mail process, routing time-sensitive items, assisting clients, scanning and organizing documents, replenishing supplies, and keeping work areas neat.