Legal Mailroom Specialist

Blittandgaines; Vernon Hills (IL); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

PTO and Holidays

Health, dental, vision, life insurance

Short-Term Disability

401(k) retirement plan

Profit sharing

Growth opportunities

Job summary

Blitt and Gaines, P.C. is seeking a Clerical Specialist to manage daily mail and document processing in Vernon Hills, ensuring accuracy, confidentiality, and efficient operations.

The role supports the firm’s daily functions and assists vendors, process servers, and visitors in a fast-paced environment. The position requires a High School diploma or GED, strong organization, and the ability to read English fluently.

Qualifications

• High School or GED required
• Prior mailroom, receptionist, or legal assistant experience is a plus
• Entry level candidates are encouraged to apply

Responsibilities

• Opens, sorts, scans, and distributes inbound mail, payments, and legal documents
• Prepares outbound mail, including UPS, FedEx, certified mail, and bulk mail processing using a folder/inserter machine
• Handle sensitive and confidential materials in accordance with firm procedures and maintain accurate daily mail logs
• Sign-in and assist visitors, vendors, delivery personnel, and process servers while maintaining a professional front-office presence

Skills

Reading English fluently

Organizational skills

Time management

Confidential information handling

Teamwork

Fast-paced environment adaptability

Education

High School or GED

Mailroom/Receptionist/Legal Assistant experience preferred

Tools

Scanner

Printer

Folder/inserter machine

Mailroom machines

Job description

Blitt and Gaines, P.C. is seeking a Clerical Specialist to manage daily mail and document processing in Vernon Hills, ensuring accuracy, confidentiality, and efficient operations.

The role supports the firm’s daily functions and assists vendors, process servers, and visitors in a fast-paced environment. The position requires a High School diploma or GED, strong organization, and the ability to read English fluently.