Document Specialist

Blitt & Gaines Law Offices; Vernon Hills (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Blitt and Gaines, P.C. is seeking a Document Specialist for our Vernon Hills, IL office. The role supports Attorneys and the Legal Department with processing legal documents and pleadings, data entry, scanning, and mailing responsibilities.

The position is full-time and in-person, offering exposure to court procedures, e-filing timelines, and office operations across multiple teams. Strong typing and Excel skills are essential to success.

Qualifications

• High school diploma or GED required; paralegal education a plus.
• Prior data entry experience is a plus.
• Prior legal assistant experience is a plus.

Responsibilities

• Prepare, print, and organize legal documents for filing and service.
• Communicate with process servers for prompt document processing.
• Handle outbound mail and inter-office mail (UPS, FedEx, certified mail).
• Scan, reformat, and rename electronic files; enter data into a database.
• Prepare pleadings for uploading and upload cases for electronic filing.

Skills

Excel

Outlook

Typing speed 40 wpm

Communication

Organization

Education

HS Diploma or GED

Paralegal/College education a plus

Tools

Microsoft Excel

Microsoft Outlook

Job description

About Blitt and Gaines, P.C.

Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation’s largest financial institutions. With nine offices across Arizona, Arkansas, Illinois, Indiana, Iowa, Kansas, Missouri, Tennessee, and Wisconsin, our attorneys and support teams deliver high-quality, compliant, and ethical legal services.

Description

Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation’s largest financial institutions. With nine offices across Arizona, Arkansas, Illinois, Indiana, Iowa, Kansas, Missouri, Tennessee, and Wisconsin, our attorneys and support teams deliver high-quality, compliant, and ethical legal services.

At the heart of our firm are people—our clients, our employees, and the partnerships we build. Guided by our philosophy—Collect Compliantly. Litigate Ethically. Lead Effectively. Exceed Expectations. Expect Excellence—we uphold integrity, respect, and fairness in every interaction.

Job Summary

The Document Specialist processes legal documentation and prepares pleadings for filing and mailing. Performs various legal and clerical duties in support of the Attorneys and Legal Department functions. The person hired for this position will ultimately gain a substantial knowledge of all court and office procedures, rules and authority and litigation process subject to general supervision. The Document Specialist also assists with data entry, scanning, and mailing documents.

This is a full-time, in-person position located at the Vernon Hills office.

Essential Duties

• Prepares, prints, and organizes legal documents for filing and service.
• Communicate with process servers to ensure prompt processing of documents.
• Prepares outbound and inter-office mail, including UPS, FedEx, certified mail.
• Scans, reformats, and renames electronic files.
• Enters data accurately into a database.
• Prepare pleadings for uploading
• Upload cases for electronic filing maintaining accuracy of work through daily reports and follow up
• Print accepted filings and send for service
• Be well versed on all processes and procedures, such as E-filing timelines and coding

Requirements

Job Requirements:

Education/Experience

• High school or GED required; college or paralegal education is a plus.
• Prior legal assistant experience is a plus.
• Prior data entry experience is a plus.

Knowledge/Skills/Abilities

• Strong knowledge of Microsoft Excel and Outlook software, and comfortable using office equipment such as copiers, printers, and scanners.
• Able to accurately type at least 40 words per minute.
• Comfortable working in a fast-paced and high-volume environment with multiple priorities.
• Above average verbal and written communication skills.
• Attention to detail, organization, and ability to prioritize multiple projects.