Clerical Specialist

Blitt-and-Gaines,-P.c.; Vernon Hills (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive base pay

PTO and Paid Holidays

Health, dental, vision, and life ins.

Short-Term Disability

401(k) retirement plan

Profit sharing

Professional growth opportunities

Job summary

Blitt and Gaines, P.C. in Vernon Hills seeks a Clerical Specialist to manage daily mail and document processing with accuracy and confidentiality. You will sort, scan, distribute, and track mail, payments, and legal documents, and assist vendors and visitors in a fast-paced office.

The role is in-person at our Vernon Hills location, requiring strong organizational and communication skills as well as proficiency with office equipment and Outlook/Office tools.

Qualifications

• Must read English fluently.
• High School diploma or GED required.
• Entry level candidates are encouraged to apply.
• Prior mailroom, receptionist, or legal assistant experience is a plus.

Responsibilities

• Open, sort, scan and distribute inbound mail, payments, and legal documents.
• Prepare outbound mail via UPS, FedEx, certified and bulk mail processing.
• Maintain confidential materials and daily mail logs.
• Sign-in and assist visitors, vendors, and process servers at front desk.

Skills

Reading English

Organizational skills

Time management

Confidentiality handling

Communication

Teamwork

Adaptability

Office equipment use

Microsoft Outlook/Office

Education

High School or GED

Tools

Mailroom machines

Job description

Description

About Blitt and Gaines, P.C.

Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation’s largest financial institutions. With nine offices across Arizona, Arkansas, Illinois, Indiana, Iowa, Kansas, Missouri, Tennessee, and Wisconsin, our attorneys and support teams deliver high-quality, compliant, and ethical legal services.

At the heart of our firm are people—our clients, our employees, and the partnerships we build. Guided by our philosophy—Collect Compliantly. Litigate Ethically. Lead Effectively. Exceed Expectations. Expect Excellence—we uphold integrity, respect, and fairness in every interaction.

Job Summary:

The Clerical Specialist is responsible for managing the firm’s daily mail and document processing operations while maintaining accuracy, confidentiality, and efficiency. This role involves sorting, scanning distributing, and tracking incoming and outgoing mail, payments, and legal documents. The ideal candidate is detail-oriented, dependable, organized, and capable of managing a fast-paced workload while supporting the firm’s daily operations. Additionally, the Clerical Specialist assists vendors, process servers, delivery personnel, and other firm visitors.

This is an in-person position in Vernon Hills.

Essential Duties:

• Opens, sorts, scans, and distributes inbound mail, payments, and legal documents
• Prepares outbound mail, including UPS, FedEx, certified mail, and bulk mail processing using a folder/inserter machine
• Handle sensitive and confidential materials in accordance with firm procedures and maintain accurate daily mail logs
• Sign-in and assist visitors, vendors, delivery personnel, and process servers while maintaining a professional front-office presence

Requirements

Education and Experience:

• High School or GED required
• Prior mailroom, receptionist, or legal assistant experience is a plus
• Entry level candidates are encouraged to apply

Knowledge, Skills, and Abilities:

• Must be able to read English fluently
• Excellent organizational and time management skills
• Ability to handle confidential and sensitive information professionally
• Strong communication and teamwork skills
• Must be flexible and comfortable working in a fast-paced environment
• Must be able to use office equipment, including computer, printer, and scanner
• Familiarity with Microsoft Outlook, Microsoft Office, and mailroom machines is a plus

What We Offer:

Blitt and Gaines, P.C. offers a competitive compensation and benefits package, including:

• Competitive base pay
• Paid Time Off (PTO) and Paid Holidays
• Comprehensive health, dental, vision, and life insurance
• Short-Term Disability
• 401(k) retirement plan
• Profit sharing
• Professional growth and advancement opportunities