Clerical Specialist

Blittandgaines; Vernon Hills (IL); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

PTO and Holidays

Health, dental, vision, life insurance

Short-Term Disability

401(k) retirement plan

Profit sharing

Growth opportunities

Job summary

Blitt and Gaines, P.C. is seeking a Clerical Specialist to manage daily mail and document processing in Vernon Hills, ensuring accuracy, confidentiality, and efficient operations.

The role supports the firm’s daily functions and assists vendors, process servers, and visitors in a fast-paced environment. The position requires a High School diploma or GED, strong organization, and the ability to read English fluently.

Qualifications

• High School or GED required
• Prior mailroom, receptionist, or legal assistant experience is a plus
• Entry level candidates are encouraged to apply

Responsibilities

• Opens, sorts, scans, and distributes inbound mail, payments, and legal documents
• Prepares outbound mail, including UPS, FedEx, certified mail, and bulk mail processing using a folder/inserter machine
• Handle sensitive and confidential materials in accordance with firm procedures and maintain accurate daily mail logs
• Sign-in and assist visitors, vendors, delivery personnel, and process servers while maintaining a professional front-office presence

Skills

Reading English fluently

Organizational skills

Time management

Confidential information handling

Teamwork

Fast-paced environment adaptability

Education

High School or GED

Mailroom/Receptionist/Legal Assistant experience preferred

Tools

Scanner

Printer

Folder/inserter machine

Mailroom machines

Job description

Description

About Blitt and Gaines, P.C.

Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation’s largest financial institutions. With nine offices across Arizona, Arkansas, Illinois, Indiana, Iowa, Kansas, Missouri, Tennessee, and Wisconsin, our attorneys and support teams deliver high-quality, compliant, and ethical legal services.

At the heart of our firm are people—our clients, our employees, and the partnerships we build. Guided by our philosophy—Collect Compliantly. Litigate Ethically. Lead Effectively. Exceed Expectations. Expect Excellence—we uphold integrity, respect, and fairness in every interaction.

Job Summary:

The Clerical Specialist is responsible for managing the firm’s daily mail and document processing operations while maintaining accuracy, confidentiality, and efficiency. This role involves sorting, scanning distributing, and tracking incoming and outgoing mail, payments, and legal documents. The ideal candidate is detail-oriented, dependable, organized, and capable of managing a fast-paced workload while supporting the firm’s daily operations. Additionally, the Clerical Specialist assists vendors, process servers, delivery personnel, and other firm visitors.

This is an in-person position in Vernon Hills.

Essential Duties:

• Opens, sorts, scans, and distributes inbound mail, payments, and legal documents
• Prepares outbound mail, including UPS, FedEx, certified mail, and bulk mail processing using a folder/inserter machine
• Handle sensitive and confidential materials in accordance with firm procedures and maintain accurate daily mail logs
• Sign-in and assist visitors, vendors, delivery personnel, and process servers while maintaining a professional front-office presence

Requirements

Education and Experience:

• High School or GED required
• Prior mailroom, receptionist, or legal assistant experience is a plus
• Entry level candidates are encouraged to apply

Knowledge, Skills, and Abilities:

• Must be able to read English fluently
• Excellent organizational and time management skills
• Ability to handle confidential and sensitive information professionally
• Strong communication and teamwork skills
• Must be flexible and comfortable working in a fast-paced environment
• Must be able to use office equipment, including computer, printer, and scanner
• Familiarity with Microsoft Outlook, Microsoft Office, and mailroom machines is a plus

What We Offer:

Blitt and Gaines, P.C. offers a competitive compensation and benefits package, including:

• Competitive base pay
• Paid Time Off (PTO) and Paid Holidays
• Comprehensive health, dental, vision, and life insurance
• Short-Term Disability
• 401(k) retirement plan
• Profit sharing
• Professional growth and advancement opportunities