Legal Front Desk Specialist – Welcoming & Efficient

Apex Staffing, Inc.; Little Rock (AR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Employer-paid benefits

Job summary

Apex Staffing, Inc. in Little Rock, AR, seeks a polished front office professional to run the firm’s reception. You will greet clients, answer a busy phone system, and manage intake and payments in a confidential, organized manner.

Ideal candidates bring 2+ years of receptionist or legal admin experience, excellent communication, and a discreet approach. This is a full-time role with employer-paid benefits and a friendly, team-oriented culture.

Qualifications

• 2+ years of receptionist/front desk or legal administrative experience (law firm preferred).
• Strong computer skills and comfort learning new software.
• Excellent communication, organization, and attention to detail.
• A professional, compassionate, and discreet approach with confidential information.
• A team-player attitude and a willingness to pitch in wherever needed.

Responsibilities

• Welcome clients and visitors with warmth and professionalism.
• Manage a busy multi-line phone system.
• Review new client inquiries and enter potential cases into intake/case management systems.
• Process client payments and keep accurate records.
• Request medical records from providers, follow up, and handle related invoices.
• Coordinate office vendors and upkeep including equipment service, building maintenance, security, and records storage.
• Support attorneys and staff with administrative projects as needed.

Skills

Front desk experience

Excellent communication

Team player

Discretion

Computer skills

Tools

MS Office

Case management software

Job description

Apex Staffing, Inc. in Little Rock, AR, seeks a polished front office professional to run the firm’s reception. You will greet clients, answer a busy phone system, and manage intake and payments in a confidential, organized manner.

Ideal candidates bring 2+ years of receptionist or legal admin experience, excellent communication, and a discreet approach. This is a full-time role with employer-paid benefits and a friendly, team-oriented culture.