Corporate Legal Assistant

Beacon Hill; Chicago (IL); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental and Vision

Leave programs

Job summary

Beacon Hill in Chicago is seeking a Corporate Legal Assistant to support attorneys in corporate, M&A, and investment management matters. This is a full-time role in a fast-paced firm with a hybrid schedule of four days in-office per week.

The ideal candidate will have 5+ years of legal assistant experience, strong Word skills, and familiarity with major legal software. Responsibilities include calendar management, document drafting, travel coordination, billing, and maintaining client files.

Qualifications

• 5+ years of legal assistant or legal secretarial experience required, ideally within corporate or transactional law
• Experience supporting partners strongly preferred
• Strong proficiency in Microsoft Word, including advanced formatting and document management
• Experience with legal software such as NetDocuments, ChromeRiver, InterAction, Intapp, or similar
• Excellent organizational skills and ability to manage multiple priorities
• Strong communication skills and attention to detail
• Ability to work both independently and within a team environment
• Ability to thrive in a fast-paced environment and manage shifting priorities

Responsibilities

• Manage attorney calendars, scheduling meetings, and ensuring attorneys are prepared for upcoming commitments
• Draft, edit, proofread, and format legal documents and correspondence
• Coordinate meetings, conference calls, and events across multiple time zones, including logistics and setup
• Arrange domestic and international travel, including detailed itineraries and agendas
• Assist with client billing, time entry, expense reports, and new matter intake requests
• Maintain and organize client files within the document management system
• Handle phone calls, messages, and general administrative support tasks
• Coordinate incoming and outgoing mail, filings, and document distribution
• Maintain client contact lists and assist with research requests
• Track and assist with CLE requirements
• Provide support for reception, conference services, and office operations as needed
• Assist with facilities-related requests and general office support
• Coordinate with internal departments including IT, Finance, Marketing, and Office Services

Skills

Legal secretarial experience

Advanced Word formatting

Strong organizational skills

Clear communication

Multitasking under pressure

Tools

NetDocuments

ChromeRiver

InterAction

Intapp

Job description

Corporate Legal Assistant
An established law firm is seeking a Corporate Legal Assistant to join its Chicago office, supporting attorneys in corporate, M&A, and investment management matters. This is a full-time opportunity within a growing, fast-paced environment.

This role will work closely with attorneys, including partners, to manage administrative and transactional support tasks and help keep workflows organized and running smoothly.

The position follows a hybrid schedule, with four days in-office each week.

The salary range for this position is $80,000-$100,000, with flexibility for more experienced candidates.

Key Responsibilities:

• Manage attorney calendars, scheduling meetings, and ensuring attorneys are prepared for upcoming commitments
• Draft, edit, proofread, and format legal documents and correspondence
• Coordinate meetings, conference calls, and events across multiple time zones, including logistics and setup
• Arrange domestic and international travel, including detailed itineraries and agendas
• Assist with client billing, time entry, expense reports, and new matter intake requests
• Maintain and organize client files within the document management system
• Handle phone calls, messages, and general administrative support tasks
• Coordinate incoming and outgoing mail, filings, and document distribution
• Maintain client contact lists and assist with research requests
• Track and assist with CLE requirements
• Provide support for reception, conference services, and office operations as needed
• Assist with facilities-related requests and general office support
• Coordinate with internal departments including IT, Finance, Marketing, and Office Services

Qualifications:

• 5+ years of legal assistant or legal secretarial experience required, ideally within corporate or transactional law
• Experience supporting partners strongly preferred
• Strong proficiency in Microsoft Word, including advanced formatting and document management
• Experience with legal software such as NetDocuments, ChromeRiver, InterAction, Intapp, or similar
• Excellent organizational skills and ability to manage multiple priorities
• Strong communication skills and attention to detail
• Ability to work both independently and within a team environment
• Ability to thrive in a fast-paced environment and manage shifting priorities

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.