Legal Assistant (Transactional)

Beacon Hill Staffing Group, LLC; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Job summary

Beacon Hill Staffing Group, LLC in West Palm Beach seeks a Legal Assistant to support attorneys in the transactional practice. The role involves document processing, calendar management, billing, and file organization to ensure accuracy and client service.

The ideal candidate has 3+ years of law firm experience, strong typing, grammar, and communication skills, and the ability to work independently or with a team. Flexibility for overtime and proficiency in Microsoft Office are required.

Qualifications

• 3+ years of law firm experience required.
• Billing experience, including electronic billing, is preferred.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Responsibilities

• Creates, edits, spell checks, and proofreads documents to ensure accuracy and completeness.
• Schedules and maintains attorneys’ calendars.
• Performs client, matter, and narrative edits.
• Prepares attorneys’ expense reports; processes vendor invoices.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys’ files and daily filing.
• Indexes and prepares files for off-site storage.
• Handles calls and relays messages as requested.
• Arranges video conferencing including Zoom and Teams.

Skills

Communication

Attention to detail

Time management

Microsoft Office

Billing experience

Client service

Professionalism

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Legal Assistant - Transactional Law, West Palm Beach

A full service law firm is seeking a Legal Assistant for their West Palm Beach office to support Attorneys in the Firm's transactional practice group. The Legal Assistant performs various administrative tasks, including providing high client service and support while consistently producing excellent work product.

Essential Functions:

• Creates, edits, spell checks, and proofreads work products following the Firm's established document processing methods and procedures to ensure accuracy and completeness.
• Schedules and maintains attorneys' calendars.
• Handles monthly client billing (paper and electronic billing).
• Review billing prebills for accuracy and completeness.
• Performs client, matter, and narrative edits.
• Prepares attorneys' expense reports; prepares payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys' work paper and electronic files, including daily and regular filing.
• Indexes and prepares files for off-site storage.
• Prints and organizes various documents received in multiple formats, including emails and attachments.
• Answer the telephone and accurately take and relay messages, as requested.
• Arrange for video conferencing including Zoom and Teams.
• Actively seeks to maximize productivity and promote teamwork.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Other duties and projects assigned.

Required Skills/Abilities:

• Respond to client requests under attorney's direction in a professional manner.
• Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow-up as appropriate.
• Ability to work both independently and effectively with coworkers in a collaborative environment.
• Demonstrates dedication to producing quality work product.
• Attention to detail when completing work assignments.
• Organizes and prioritizes workload appropriately.
• Cooperates and demonstrates flexibility when facing change.

Education and Experience:

• 3+ years of law firm experience required.
• Billing experience, including electronic billing, is preferred.
• Flexible and the ability to deal well with changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)