Corporate Legal Assistant

Beacon Hill Staffing Group, LLC; Chicago (IL); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Beacon Hill Staffing Group, LLC is assisting a Chicago-based law firm in hiring a Corporate Legal Assistant. This full-time role supports attorneys across corporate, M&A, and investment management matters, with a hybrid schedule and four in-office days per week.

You will manage calendars, draft and format documents, coordinate meetings and travel, assist with billing and matter intake, and maintain client files in the DMS. Strong Word and legal software experience are required.

Qualifications

• 5+ years of legal assistant or legal secretarial experience, ideally within corporate or transactional law.
• Experience supporting partners strongly preferred.
• Strong proficiency in Microsoft Word, including advanced formatting and document management.
• Experience with legal software such as NetDocuments, ChromeRiver, InterAction, Intapp, or similar.

Responsibilities

• Manage attorney calendars, scheduling meetings, and ensuring attorneys are prepared for upcoming commitments.
• Draft, edit, proofread, and format legal documents and correspondence.
• Coordinate meetings, conference calls, and events across multiple time zones, including logistics and setup.
• Arrange domestic and international travel, including detailed itineraries and agendas.
• Assist with client billing, time entry, expense reports, and new matter intake requests.
• Maintain and organize client files within the document management system.
• Handle phone calls, messages, and general administrative support tasks.
• Coordinate incoming and outgoing mail, filings, and document distribution.
• Maintain client contact lists and assist with research requests.
• Track and assist with CLE requirements.
• Provide support for reception, conference services, and office operations as needed.
• Assist with facilities-related requests and general office support.
• Coordinate with internal departments including IT, Finance, Marketing, and Office Services

Skills

Legal experience (5+ yrs)

Support partners

MS Word advanced formatting

NetDocuments

ChromeRiver

InterAction

Intapp

Organizational skills

Independent and team work

Education

Paralegal certification or degree

Tools

NetDocuments

ChromeRiver

InterAction

Intapp

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Corporate Legal Assistant

An established law firm is seeking a Corporate Legal Assistant to join its Chicago office, supporting attorneys in corporate, M&A, and investment management matters.

This is a full-time opportunity within a growing, fast-paced environment. This role will work closely with attorneys, including partners, to manage administrative and transactional support tasks and help keep workflows organized and running smoothly. The position follows a hybrid schedule, with four days in-office each week. The salary range for this position is $80,000-$100,000, with flexibility for more experienced candidates.

Key Responsibilities

• Manage attorney calendars, scheduling meetings, and ensuring attorneys are prepared for upcoming commitments
• Draft, edit, proofread, and format legal documents and correspondence
• Coordinate meetings, conference calls, and events across multiple time zones, including logistics and setup
• Arrange domestic and international travel, including detailed itineraries and agendas
• Assist with client billing, time entry, expense reports, and new matter intake requests
• Maintain and organize client files within the document management system
• Handle phone calls, messages, and general administrative support tasks
• Coordinate incoming and outgoing mail, filings, and document distribution
• Maintain client contact lists and assist with research requests
• Track and assist with CLE requirements
• Provide support for reception, conference services, and office operations as needed
• Assist with facilities-related requests and general office support
• Coordinate with internal departments including IT, Finance, Marketing, and Office Services

Qualifications

• 5+ years of legal assistant or legal secretarial experience required, ideally within corporate or transactional law
• Experience supporting partners strongly preferred
• Strong proficiency in Microsoft Word, including advanced formatting and document management
• Experience with legal software such as NetDocuments, ChromeRiver, InterAction, Intapp, or similar
• Excellent organizational skills and ability to manage multiple priorities
• Strong communication skills and attention to detail
• Ability to work both independently and within a team environment
• Ability to thrive in a fast-paced environment and manage shifting priorities

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you. Beacon Hill. Employing the Future (TM)