Temp Legal Executive Assistant

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 157,597,000 - 209,175,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temp Legal Executive Assistant for its NYC office. The role runs for an estimated one month with potential extension, supporting legal executives in a fast-paced investment firm environment.

The position is hybrid with in-office Tuesdays through Thursdays and remote Mondays and Fridays, 9am–6pm. Pay ranges from $55 to $73 per hour, commensurate with experience and qualifications, and requires discreet handling of confidential information.

Qualifications

• 5+ years of experience as an Executive Assistant, with at least 2+ years supporting legal executives
• Strong discretion and judgment handling confidential information
• Excellent written communication and attention to detail

Responsibilities

• Manage complex calendars for Legal executives and anticipate scheduling conflicts
• Coordinate materials for board and committee meetings and external counsel calls
• Handle confidential legal, personnel, and corporate information
• Arrange domestic and international travel and prepare expense reports
• Draft, proofread, and format legal correspondence and memos
• Support contract routing, signature workflows, and document management
• Liaise between Legal and Finance, HR, and outside counsel
• Assist with budgeting, invoicing, and vendor coordination
• Plan legal team offsites and trainings and support Admin team meetings

Skills

Executive support

Legal executive support

Calendar management

Travel coordination

Discretion

Written communication

MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

DocuSign

Job description

Temp Legal Executive Assistant (NYC Office)

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, an investment management firm with a focus on sustainability, is seeking a Temp Legal Executive Assistant for their NYC office. The estimated temp duration is one month with potential to extend. The hours are 9am-6pm and this role is hybrid with Tuesday - Thursday in the office with Mondays/Fridays remote. Pay is $55-$73/hour depending on experience. This role is ideal for someone with prior experience supporting legal executives - such as a General Counsel, Deputy General Counsel, or senior in-house attorneys - who understands the pace and confidentiality demands of a legal function embedded in a fast-moving investment platform.

Key Responsibilities

• Manage complex, frequently shifting calendars for one or more Legal executives, prioritizing competing demands and anticipating scheduling conflicts before they arise
• Coordinate and prepare materials for board meetings, board committee meetings, and outside counsel calls
• Handle highly confidential legal, personnel, and corporate information with sound judgment and discretion
• Arrange domestic and international travel, and process related expense reports
• Draft, proofread, and format correspondence, memos, and legal department communications
• Support contract routing, signature workflows, and document management in coordination with the legal operations team
• Serve as a liaison between the Legal team and internal stakeholders (Finance, IR, HR, Executive Office) as well as outside counsel and external parties
• Assist with legal department budgeting and budget reporting, invoice processing, and vendor coordination
• Help plan legal team offsites, trainings, and department events
• Participate in the Administration team meetings and trainings, and provide backup coverage for other executive assistants as needed

Qualifications

• 5+ years of experience as an Executive Assistant, with at least 2+ years supporting legal executives (General Counsel, law firm partners, or senior in-house counsel)
• Prior experience at a law firm, corporate legal department, or financial/investment firm strongly preferred
• Exceptional discretion and judgment handling privileged and confidential information
• Strong written communication skills and impeccable attention to detail
• Advanced proficiency in Microsoft Outlook, Word, and Excel; familiarity with contract management or e-signature platforms (e.g., Docusign) a plus
• Highly organized, able to manage multiple priorities under tight deadlines
• Bachelor's degree preferred but not required

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information

• including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)