Legal Billing Specialist: Precise Invoicing & Support

Fox Rothschild LLP; Charlotte (NC); On-site; USD 52,000 - 70,000; Full time

Job summary

Fox Rothschild LLP is seeking a Billing Specialist in the Finance Department to ensure accurate and timely billing aligned with firm and client guidelines. The role requires ability to respond to inquiries, review WIP, and provide invoice support with attention to detail in a fast-paced environment.

Responsibilities include processing invoices via Paperless Proforma, handling e-billing and rate requests, and coordinating with Billing Supervisors.

Qualifications

• High School diploma or equivalent required; Bachelor's degree preferred.
• Two to five years of legal billing experience; Elite experience preferred.
• Experience with electronic billing via vendor websites and the Ehub.

Responsibilities

• Respond to general billing inquiries from management, staff, attorneys and clients.
• Review aged unbilled WIP and provide status updates to Billing Supervisor/Director.
• Provide expense detail to accompany invoices as required.
• Address client overpayments and cost advances to finalize invoices or issue refunds.
• Process invoices using Paperless Proforma for specific attorneys.
• Review new matters for clients to determine e-billing availability.
• Ensure timely submission of invoices and address reductions or rejections promptly.
• Submit Rate Requests for certain vendor sites.
• Provide updates on invoice status to Billing Supervisor/Director.
• Assist with special projects as assigned.

Skills

Meticulous and highly organized

Excellent written and oral comms

Prioritize tasks

Multitask and initiative

Teamwork / customer service

Ability to work under pressure

Education

High School diploma or equivalent

Bachelor's degree preferred

Tools

Electronic billing (vendor sites)

Ehub

Job description

Fox Rothschild LLP is seeking a Billing Specialist in the Finance Department to ensure accurate and timely billing aligned with firm and client guidelines. The role requires ability to respond to inquiries, review WIP, and provide invoice support with attention to detail in a fast-paced environment.

Responsibilities include processing invoices via Paperless Proforma, handling e-billing and rate requests, and coordinating with Billing Supervisors.