Senior Billing Coordinator

Willkie Farr & Gallagher LLP; Dallas, Houston, New York (TX, TX, NY); Vor Ort; USD 110.000 - 120.000; Vollzeit

Zusammenfassung

Considine Search is seeking a Senior Billing Coordinator to join its Finance and Accounting Department. The role manages the full revenue cycle for a designated group of partners, including proformas, invoices, collections, and client guidelines.

The ideal candidate has at least five years of law firm billing experience, proficiency with 3E/Elite, and strong Excel skills. Location: New York, Houston, or Dallas office.

Qualifikationen

• Strong oral and written communication skills.
• Ability to work independently with minimal supervision.
• Proactive problem-solving and sound judgment.

Aufgaben

• Manage end-to-end billing lifecycle for assigned partners, from proforma distribution to invoice submission, ensuring accuracy and adherence to client guidelines.
• Proactively monitor accounts receivable, focusing on aging invoices and short payments.
• Forecast monthly billing and collections targets with partners.
• Coordinate with partners for timely follow-up with clients on overdue payments.
• Oversee e-billing through eHub and ensure successful submissions.
• Deliver exceptional service to clients and internal stakeholders, building trusted partnerships.

Kenntnisse

Communication

Independent work

Ausbildung

Bachelor's degree preferred

Tools

3E

Elite

Excel

Jobbeschreibung

New York, NY or Dallas, TX or Houston, TX

Summary

A premier, global law firm seeks a Senior Billing Coordinator to join its Finance and Accounting Department. The firm is an elite international law firm of approximately 1,300 lawyers with 16 offices across six countries.

The Senior Billing Coordinator will serve as the primary point of contact for a designated group of billing partners who work with the firm’s largest clients. This individual will be responsible for managing each partner’s portfolio, including the timely execution of billing and collections. The Senior Billing Coordinator will own the full revenue cycle, from the distribution of proformas through invoice payment. A successful candidate will cultivate strong working relationships with partners, clients, administrative staff, and fellow members of the billing and finance team. The ideal candidate will be based out of the New York, Houston or Dallas office.

Responsibilities

• Manage the end-to-end billing lifecycle for assigned partners, from proforma distribution through invoice submission, ensuring accuracy and compliance with client guidelines, including rate validation and monitoring of tiered and volume-based discounts.
• Proactively monitor accounts receivable, with particular attention to aging invoices and short payments.
• Engage with partners to forecast monthly billing and collections targets.
• Coordinate with partners to facilitate timely follow-up with clients on overdue payments.
• Oversee electronic billing through eHub, ensuring accurate and successful e-billing submissions.
• Deliver consistently exceptional service to clients and internal stakeholders, building strong partnerships grounded in trust and reliability.
• Collaborate effectively with colleagues to support overall team success.
• Take full ownership and accountability for all assigned work, ensuring tasks are completed accurately from start to finish and that results are dependable.
• Perform other duties and projects as assigned.

Qualifications

• Four-year college degree preferred.
• Minimum of five years of billing experience at a law firm.
• Prior experience working with 3E and/or Elite required.
• Solutions-oriented mindset with a proactive approach to problem-solving.
• Strong oral and written communication skills, with the ability to articulate ideas clearly, address issues effectively, and foster productive working relationships.
• Sound judgment and the ability to exercise initiative.
• Proficiency in Microsoft Word and advanced proficiency in Microsoft Excel.
• Ability to work independently with minimal supervision.
• Ability to sit at a desk most of the working day and walk short distances.
• Needs manual dexterity, speed and accuracy in handling office equipment.
• Ability to work efficiently and accurately in an atmosphere of frequent interruption.
• Ability to work in close proximity to other individuals.
• Ability to carry moderate objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects up to 25 lbs.

Compensation

$110,000.00-$120,000.00, plus overtime and bonus

Salary: $110,000.00-$120,000.00, plus overtime and bonus
Date Active: 11/4/2026
Exempt/Not Exempt: Non-Exempt