Senior Billing Specialist (Remote)

Plona Partners; Illinois; On-site; USD 70,000 - 100,000; Full time

Job summary

A leading legal services firm is seeking a Billing Coordinator to oversee the billing process for its portfolio of high-profile clients and lawyers. The role requires a keen understanding of client billing arrangements and e-billing systems. Responsibilities include ensuring compliance with billing guidelines, resolving e-billing issues, and managing both unbilled inventory and billed revisions. This is a full-time position offering competitive salary and benefits, with a focus on legal administrative tasks.

Qualifications

• Experience in billing processes and compliance within a legal environment.
• Knowledge of e-billing systems and LEDES IDs.
• Ability to manage multiple clients and prioritize tasks.

Responsibilities

• Manage the billing process for high-profile lawyer/clients.
• Ensure client guidelines are documented and complied with.
• Resolve e-billing issues promptly and efficiently.
• Manage unbilled inventory and revise billed invoices.

Skills

E-billing management

Client relationship management

Invoice preparation

Compliance with billing guidelines

Job description

This range is provided by Plona Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $100,000.00/yr

Ranking: AmLaw200

Position: Billing Coordinator

Environment: Elite 3E or Elite

Salary: $70,000 - $100,000 Depending on Experience, with Overtime and additional BONUS

Location: Chicago

Overview

The Finance Department needs a Billing Coordinator who manages the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies, and adhering to outside counsel guidelines.

Essential Functions

• Manage the billing process for a select portfolio of high profile lawyers/clients, including detailed knowledge of applicable client terms, discount arrangements and lawyer and client preferences.
• Ensure Client guidelines are documented, updated and complied with.
• E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs.
• Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients.
• Make recommendations for write-offs of aged balances where appropriate.
• Ensure partners are achieving their billing incentives and the firm’s billing target.
• Keep matter arrangement coding current, including transactional codes and estimated bill dates.
• Submit write-offs over $10K for approval.
• Update proforma statuses and finalize invoices by firm process.
• Clear Bill on Account (BOA).

Seniority Level

Mid-Senior Level

Employment Type

Full-time

Job Function

Legal, Administrative, and Accounting/Auditing

Industries

Law Practice, Legal Services, and Financial Services