Legal Billing Manager

Boutique Recruiting; Deerfield Beach (FL); Remote; USD 70,000 - 85,000; Full time

Benefits offered by this job

Remote work

Medical insurance

401(k) with match

Long-term disability

Life insurance

Paid time off

Paid holidays

Bonus potential

Home office setup

Job summary

Boutique Recruiting is seeking a Legal Billing Manager to lead end-to-end billing operations in a fully remote environment in the United States. The role oversees monthly cycles, electronic billing, and compliance, partnering with attorneys, accounting personnel and clients to ensure invoices are accurate and timely.

The ideal candidate has 5+ years of legal billing experience, strong e-billing and advanced Excel skills, and the ability to manage a high-volume monthly billing cycle within a

Qualifications

• 5+ years of legal billing experience in insurance defense or litigation.
• Strong e-billing expertise and familiarity with carrier requirements.
• Advanced Excel skills including VLOOKUPs and PivotTables.
• Ability to manage a high-volume monthly billing cycle (approx. 2,000 invoices).

Responsibilities

• Manage end-to-end legal billing process for insurance defense and litigation matters (≈2,000–2,200 invoices per cycle).
• Prepare, review, and submit monthly client invoices and electronic bills per client requirements.
• Review time entries, expenses, adjustments and write-offs for accuracy.
• Enforce carrier billing guidelines, budgets and client-specific requirements.
• Monitor and resolve billing rejections and other e-billing issues.
• Collaborate with attorneys, clients and carriers to resolve billing questions.
• Track accounts receivable and generation of management reports on realization and aging.
• Improve procedures to increase accuracy and collections.
• Support billing questions related to litigation budgets and estimates.
• Supervise and train billing staff while maintaining confidential records.

Skills

Billing leadership

Detail-oriented

Client communication

Time management

Team training

Tools

CounselLink

Legal-X

Tymetrix

ProLaw

Aderant

Elite

BillQuick

Clio

SurePoint

Microsoft Excel

Microsoft 365

Job description

Position Title: Legal Billing Manager

A well-established law firm is seeking an experienced Legal Billing Manager to lead its end-to-end billing operations in a fully remote environment. This role will oversee monthly billing cycles, electronic billing, insurance carrier requirements, accounts receivable, and billing compliance while partnering closely with attorneys, accounting personnel, and clients to ensure invoices are accurate, timely, and compliant.

The ideal candidate brings 5+ years of legal billing experience, preferably within insurance defense or litigation, along with strong e-billing expertise, advanced Excel skills, and the ability to confidently manage a high-volume monthly billing cycle.

Salary Range: $70,000 - $85,000 / Year DOE

Responsibilities

• Manage the end-to-end legal billing process for insurance defense and litigation matters, including approximately 2,000–2,200 invoices per billing cycle
• Prepare, review, and submit monthly client invoices and electronic bills, ensuring accuracy, timeliness, and compliance with client requirements
• Review attorney and staff time entries, expenses, adjustments and write-offs for accuracy and adherence to billing guidelines
• Interpret and enforce insurance carrier billing guidelines, litigation budgets and client-specific requirements
• Monitor and resolve billing rejections, reductions, disputed charges, unapplied payments, and other e-billing issues
• Partner with attorneys, paralegals, clients and insurance carrier billing departments to resolve billing questions and discrepancies
• Track accounts receivable and collections, analyze billing performance and prepare management reporting on realization, outstanding balances and related trends
• Develop and improve billing procedures, processes and controls to increase accuracy, efficiency and collections
• Support attorneys and case teams with litigation budgets, fee estimates, and billing-related inquiries
• Supervise, train and support billing personnel as needed, while maintaining accurate and confidential billing records

Requirements

• 5+ years of legal billing experience, preferably within an insurance defense or litigation law firm
• Strong knowledge of insurance carrier billing guidelines, LEDES billing standards, and legal e-billing requirements
• Experience managing high-volume billing operations, ideally including approximately 2,000+ invoices per month
• Hands-on experience with electronic billing platforms, including CounselLink, Legal-X, Tymetrix, or similar systems
• Experience with ProLaw, Aderant, Elite, BillQuick, Clio, SurePoint, or comparable legal billing and practice management systems
• Advanced Microsoft Excel skills, including the ability to work with VLOOKUPs and PivotTables, along with proficiency in Microsoft 365
• Strong understanding of attorney timekeeping, expense billing, billing adjustments, write-offs, accounts receivable, and collections
• Excellent analytical, organizational, and problem-solving skills, with exceptional attention to detail and the ability to manage competing deadlines
• Strong written and verbal communication skills, with the ability to work effectively with attorneys, clients, insurance carriers, and accounting personnel
• Leadership or supervisory experience within legal billing operations preferred

Benefits

• Fully remote work environment, with working hours aligned to Central or Eastern Time
• Medical insurance options, including PPO and HSA-compatible plans
• 401(k) plan with employer matching
• Company-paid long-term disability coverage
• Company-paid life insurance
• Paid sick time and vacation
• Paid legal holidays
• Annual discretionary bonus opportunity
• Complete home-office setup, including laptop, multiple monitors, keyboard, mouse, and VPN access

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