Legal Billing Specialist

Frontline Source Group - Nationwide Staffing & Executive Search; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance (employer paid)

Paid time off (PTO)

401(k) plan with employer contribution

Life Insurance

Short/Long Term Disability

Job summary

Frontline Source Group - Nationwide Staffing & Executive Search is assisting a Chicago-based law firm in finding an experienced Billing Specialist for a fully onsite, direct-hire role. You will manage the full legal billing cycle and ensure timely client invoicing.

Ideal candidates have 5+ years of law firm billing experience, proficiency with ProLaw or similar systems, and meticulous attention to detail to meet strict deadlines and respond to attorney requests.

Qualifications

• Manage the full legal billing cycle from pre-bills through final invoice processing.
• Prepare, review, edit, and process attorney pre-bills and client invoices.
• Apply client-specific billing guidelines and ensure compliance with outside counsel billing requirements.
• Process write-downs, write-offs, expense postings, and billing adjustments.
• Generate billing reports and respond to attorney and management requests.

Responsibilities

• Maintain accuracy in a high-volume billing environment while meeting strict deadlines.
• Work closely with attorneys and accounting staff to resolve billing questions and issues.
• Provide outstanding internal customer service while responding promptly to attorney requests.
• Ensure invoices are processed accurately and submitted in a timely manner.
• Maintain organized billing records and documentation throughout the billing cycle.

Skills

Billing cycles

ProLaw experience

High-volume billing

Attention to detail

Communication skills

Education

High school diploma

Tools

ProLaw

Job description

Our client located in Chicago, Illinois is adding a Billing Specialist to their team. This is a fully onsite direct hire opportunity.

Company Profile

Our client is a well-established law firm seeking an experienced Billing Specialist to support its high-volume billing operation. This business-critical position works closely with attorneys and the accounting team to ensure accurate, timely client billing while delivering exceptional internal customer service.

• Manage the full legal billing cycle from pre-bills through final invoice processing.
• Prepare, review, edit, and process attorney pre-bills and client invoices.
• Apply client-specific billing guidelines and ensure compliance with outside counsel billing requirements.
• Process write-downs, write-offs, expense postings, and billing adjustments.
• Generate billing reports and respond to attorney and management requests.
• Maintain accuracy in a high-volume billing environment while meeting strict deadlines.
• Work closely with attorneys and accounting staff to resolve billing questions and issues.
• Provide outstanding internal customer service while responding promptly to attorney requests.
• Ensure invoices are processed accurately and submitted in a timely manner.
• Maintain organized billing records and documentation throughout the billing cycle.

• High school diploma or equivalent required.
• Additional accounting or business coursework is a plus.
• Minimum of 5 years of law firm billing experience is required.
• Strong experience with legal billing software and electronic billing platforms.
• Experience with client billing guidelines, pre-bills, write-downs, expense posting, invoice processing, and reporting.
• Comfortable interacting regularly with attorneys and professional staff.
• Proven ability to manage a high-volume workload while meeting deadlines and responding promptly to attorney requests.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ownership of the billing cycle from beginning to end.
• Experience using ProLaw is highly preferred.
• Candidates with experience using comparable legal billing systems will also be considered.
• Broader accounting experience is a plus.

Benefits and Features

• 100% employer paid Medical, HRA, Dental, and Vision insurance.
• Three weeks of Paid Time Off (PTO).
• Paid sick time and company holidays.
• 401(k) plan with a 3% employer contribution.
• Employer paid Life Insurance.
• Employer paid Short Term Disability insurance.
• Employer paid Long Term Disability insurance.