Legal Billing & Invoicing Specialist

K&L Gates LLP incorporated; United States; Remote; USD 65,000 - 105,000; Full time

Benefits offered by this job

Medical coverage

401(k) plan

Paid time off

Relocation assistance

Bonuses/expense reimbursements

Job summary

K&L Gates LLP is seeking a Client Billing Specialist to join our Admin and Operations teams in multiple offices (Boston, NY, Newark, DC, Wilmington). You will audit, review, edit, prepare, and submit invoices per firm guidelines, coordinate billing processes, and support special projects.

Strong customer service, confidentiality, and Excel skills are essential. The role requires an Associate's degree in legal billing or related field and at least two years of billing experience in a

Qualifications

• Associate's degree or equivalent experience in legal billing or a similar field.
• Commitment to providing excellent client service to attorneys and clients; high-quality work product.
• Patience with invoices that may be revised or rejected.
• Maintain confidentiality of all firm and client information.
• Self-motivated; ability to work independently and in a team.
• Proficient in Excel with pivot tables and filters.
• Excellent analytical abilities.
• Ability to handle high volume with accuracy.
• Strong communication with diverse stakeholders while maintaining professionalism.
• Attention to detail; prioritize workloads and meet deadlines under pressure.
• Two years of billing experience, with legal or professional services experience valued.

Responsibilities

• Oversee and coordinate billing processes for accurate client invoicing.
• Manage the e-billing process to ensure timely invoicing and resolve issues.
• Oversee timekeeper approval and respond to billing inquiries; prepare vendor invoices.
• Process financial transactions, audits, payments, payroll, and billing-related reporting.
• Identify opportunities to improve billing efficiency and accuracy.
• Generate and maintain client and lawyer reports and databases.

Skills

Customer service

Attention to detail

Time management

Communication skills

Independent worker

Confidentiality

Analytical abilities

Education

Associate's degree or equivalent in legal billing

Tools

Excel (Pivot tables & filters)

Job description

K&L Gates LLP is seeking a Client Billing Specialist to join our Admin and Operations teams in multiple offices (Boston, NY, Newark, DC, Wilmington). You will audit, review, edit, prepare, and submit invoices per firm guidelines, coordinate billing processes, and support special projects.

Strong customer service, confidentiality, and Excel skills are essential. The role requires an Associate's degree in legal billing or related field and at least two years of billing experience in a