Legal Invoice Operations Specialist

Global Partners LP; Newton (MA); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health & Wellness

401k with match

Tuition reimbursement

Professional development

Job summary

Global Partners LP in Newton, MA is seeking a Legal Administrative Assistant to support the Legal Invoicing Operations team. The role processes invoices, prepares correspondence and documents, maintains records, and manages multiple projects with discretion and accuracy.

You will interface with outside law firms and onboard vendors to billing platforms, while generating reports and maintaining the 8-K index. Strong MS Office skills and attention to detail are essential.

Qualifications

• 1-3 years of relevant experience preferred.
• Associate's Degree in Business Administration, Paralegal Studies, or related field preferred.
• Excellent written and verbal communication with strong grammar and formatting.

Responsibilities

• Process legal invoices according to internal procedures and using billing platforms.
• Serve as a point of contact for outside law firms and vendors regarding invoice status and payment inquiries.
• Support onboarding of new law firms and legal vendors to billing platforms.
• Assist attorneys with timely invoice approvals and utilization of billing tools.
• Generate standard and ad-hoc billing, aging and expenditure reports for review.

Skills

Attention to detail

Communication

Time management

Organizational skills

Discretion

Multitasking

Education

Associate's Degree in Business Administration or Paralegal Studies

Tools

Onit Unity

Microsoft Teams

MS Office (Word, Excel, PowerPoint, SharePoint)

Job description

Global Partners LP in Newton, MA is seeking a Legal Administrative Assistant to support the Legal Invoicing Operations team. The role processes invoices, prepares correspondence and documents, maintains records, and manages multiple projects with discretion and accuracy.

You will interface with outside law firms and onboard vendors to billing platforms, while generating reports and maintaining the 8-K index. Strong MS Office skills and attention to detail are essential.