Legal Billing Specialist - Law Practice

Leeds Professional Resources; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Job summary

Our client, a large law practice with an office in Washington DC, is seeking a Billing Specialist skilled in Legal Billing to join their team. The role manages the firm's revenue cycle by generating invoices, tracking billable hours, handling expenses, and ensuring compliance with fee agreements and ethics.

Responsibilities include reviewing pre-bills, preparing final invoices, eBilling submissions, addressing invoice rejections, and collaborating with attorneys and staff to secure approvals.

Qualifications

• 3–5 years of billing experience in legal or professional services.
• Strong attention to detail and accuracy in invoicing.
• Experience with legal billing software such as Aderant, Elite 3E, eBillingHub, TimeSolv.
• Proficient in Microsoft Excel for data analysis.
• Excellent communication with attorneys and clients.

Responsibilities

• Invoice Preparation: Review and edit pre-bills, manage billable hours, adjust rates or discounts, generate final client invoices.
• Electronic Billing (eBilling): Compile LEDES files, upload invoices to client portals, address rejections or short-paid appeals.
• Compliance Enforcement: Ensure invoices adhere to complex billing guidelines and fee agreements.
• Collaboration: Partner with billing attorneys and staff to secure invoice approvals and facilitate write-downs or write-offs.
• Accounts Receivable: Track outstanding balances, research billing discrepancies, assist in collections to maximize firm cash flow.
• Reporting: Generate billing, unbilled revenue, and work-in-progress (WIP) reports for firm leadership.

Skills

Billing

Attention to detail

Communication

Legal industry experience

Dispute resolution

Tools

Microsoft Excel

Aderant

Elite 3E

eBillingHub

BillBlast

TimeSolv

Job description

Our client a large law practice with an office in Washington DC is seeking a billing specialist well versed in Legal Billing to join their team! The Billing Specialist manages the firm's revenue cycle by generating accurate invoices, tracking billable hours, handling expenses, managing accounts receivable, and resolving client billing issues, requiring strong attention to detail, knowledge of legal billing software , and excellent communication to work with attorneys and clients while ensuring compliance with fee agreements and legal ethics.

Key Responsibilities

• Invoice Preparation: Review and edit pre-bills, manage billable hours, adjust rates or discounts, and generate final client invoices.
• Electronic Billing (eBilling): Compile LEDES files, upload invoices to client vendor portals (e.g., eBillingHub), and immediately address rejections or short-paid appeals.
• Compliance Enforcement: Ensure all invoices strictly adhere to complex, client-specific billing guidelines and fee agreements.
• Collaboration: Partner with billing attorneys and administrative staff to secure invoice approvals and facilitate write-downs or write-offs.
• Accounts Receivable: Track outstanding balances, research billing discrepancies, and assist in collections to maximize firm cash flow.
• Reporting: Generate billing, unbilled revenue, and work-in-progress (WIP) reports for firm leadership.

Qualifications & Requirements

• Experience: 3 to 5 years of dedicated billing experience, specifically within the legal sector or a professional services environment.
• Tech Stack: Advanced proficiency in Microsoft Excel. Familiarity with legal accounting software such as Aderant, Elite 3E, eBillingHub, BillBlast, and TimeSolv is highly desired.