Manager - Legal Billing Specialist

KPMG LLP; Tempe (AZ); On-site; USD 70,000 - 95,000; Full time

Job summary

KPMG LLP is seeking a Legal Billing Specialist to join our KPMG Law practice in the United States. You will oversee complex client billing, ensuring invoices and time entries comply with Outside Counsel Guidelines and client specifications.

Responsibilities include prebills, edits, e-billing via LEDES formats, UTBMS coding, and acting as a billing SME for attorneys. You will also address inquiries, resolve discrepancies, and monitor AR aging in a fast-paced environment.

Qualifications

• 3+ years in legal billing and e-billing within a law firm or professional services
• Bachelor's degree in accounting/finance or 7 years of relevant experience in legal billing
• Experience with major e-billing portals and billing software; strong MS Office, especially Excel
• Experience interpreting Outside Counsel Guidelines (OCGs) and LEDES formats; UTBMS coding
• Proven ability to navigate SAP invoice processing and reconcile data between systems
• Excellent written and verbal communication; able to handle high volume invoices and meet deadlines

Responsibilities

• Review, interpret, and manage OCGs and client billing rules; act as billing SME
• Generate prebills, process edits, and prepare final invoices; apply retainers and discounts
• Apply UTBMS codes and generate LEDES files; manage electronic bill submissions
• Respond to billing inquiries and resolve discrepancies; maintain client/matter data
• Review AR aging and assist with collections; provide billing forecasts and ad-hoc reports
• Uphold integrity and professionalism in a fast-paced, client-first environment

Skills

Legal billing

e-billing

UTBMS coding

LEDES formats

SAP

Excel (VLOOKUPs)

Attention to detail

Communication skills

Education

Bachelor's degree in accounting/finance

High school diploma + 7 years experience in legal billing

Tools

Legal Tracker/Serengeti

CounselLink

TyMetrix 360

Passport

Collaborati

Onit

Coupa

SimpleLegal

Job description

KPMG is currently seeking a Legal Billing Specialist to join our KPMG Law practice.

Responsibilities:

• Review, interpret, input, track, and manage Outside Counsel Guidelines (OCGs) and complex client billing rules, ensuring all invoices and time entries strictly adhere to client specifications; act as the firm's subject matter expert on client-specific billing requirements, proactively communicating updates, restrictions, and best practices to attorneys and support staff to minimize reductions and rejections
• Generate, review, and distribute monthly prebills to attorneys for review and edit; process complex billing edits accurately and efficiently, including multi-party billing, split-party arrangements, and various discount applications; prepare and process final, precise client invoices in accordance with both firm policies and individual client agreements; apply retainers, write-offs, and discounts appropriately
• Apply and manage Uniform Task-Based Management System (UTBMS) phase, task, and activity codes to ensure precise time entry compliance; generate, format, and troubleshoot LEDES (Legal Electronic Data Exchange Standard) files (for example, LEDES 1998B, 1998BI V2) for seamless upload and processing; prepare, transmit, and ensure the successful submission of electronic bills (e-bills) through industry-leading third-party vendor platforms; manage and monitor the status of e-bills, promptly addressing and resolving any rejections, short-pays, or appeals in coordination with attorneys
• Serve as a primary point of contact for internal and external billing inquiries, responding to requests for payment history, cost details, and other financial information; investigate and resolve billing discrepancies and client requests for cost back-up documentation; input and maintain accurate client and matter data, including rates, fee arrangements, and billing guidelines, within the firm's financial system; audit time and expense narratives for compliance with client rules before bill generation
• Review Accounts Receivable (A/R) aging schedules and assist with collections and appeals as needed; assist with budget creation and accrual reporting as required by e-billing clients; provide billing forecasts, accruals, and ad-hoc reports to management and clients
• Act with integrity, professionalism, and personal responsibility to uphold KPMG's respectful and courteous work environment

Qualifications:

• Minimum three years of recent experience in legal billing and e-billing experience within a law firm or professional services environment
• Bachelor's degree in accounting, finance, or a related field from an accredited college/university or a high school diploma and seven years of experience in legal billing and e-billing within a law firm or professional services environment
• Demonstrated expertise with industry-leading third-party e-billing portals and platforms (for example, Legal Tracker/Serengeti, CounselLink, TyMetrix 360, Passport, Collaborati, Onit, Coupa, SimpleLegal); proficiency with legal financial and billing software and advanced proficiency in the MS Office Suite, particularly Excel (vlookups, pivot tables), Word, and Outlook
• Experience interpreting and enforcing Outside Counsel Guidelines (OCGs) and understanding of LEDES file formats and strict adherence to UTBMS coding structures
• Proven experience working within SAP invoice processing and accounts payable and accounts receivable systems; ability to navigate and reconcile information between multiple systems
• Excellent written and verbal communication skills, with an aptitude for articulating billing rules and data clearly to legal professionals with a high degree of professionalism, responsiveness, and a client-first mindset; demonstrated ability to handle a high volume of invoices, manage multiple priorities, and meet strict deadlines in a fast-paced environment; strong attention to detail, organization, accuracy and problem-solving skills