Client Billing Specialist

K&L Gates; Houston (TX); On-site; USD 64,000 - 97,000; Full time

Job summary

A leading law firm is seeking a Client Billing Specialist in Houston. This role involves managing billing tasks such as auditing and submitting invoices while ensuring compliance with client guidelines. Responsibilities include overseeing e-billing processes and generating financial reports. Applicants should have an Associate's degree and at least two years of billing experience, particularly in a legal or professional services environment. Strong customer service and analytical skills are essential.

Qualifications

• Two years of billing experience with expertise in legal or professional services.
• Ability to handle invoices that may require multiple revisions.
• Self-motivated with good work ethic and team skills.

Responsibilities

• Manage billing tasks including preparing and submitting invoices.
• Oversee the e-billing process and address arising issues.
• Generate and maintain reports and databases for clients.

Skills

Excellent customer service

Analytical abilities

Effective communication

Attention to detail

Time management

Education

Associate's degree in legal billing or similar

Tools

Excel

Job description

We are seeking a Client Billing Specialist to join the firm. The Client Billing Specialist manages billing tasks, including auditing, reviewing, editing, preparing, and submitting invoices promptly per firm and client guidelines. Responsibilities cover assigned offices and may extend to supporting the manager with office administrative assistance, special projects, ad-hoc requests, and year-end processes as required.

Responsibilities

• Overseeing the upkeep of billing processes, ensuring accuracy and compliance in client invoicing while coordinating group billing efforts.
• Reconciling invoices with financial records and verifying associated documentation, while proposing enhancements to improve overall billing efficiency.
• Overseeing the entire e-billing process to ensure accurate and timely billing, addressing any issues that arise efficiently.
• Overseeing the timekeeper approval process, handling inquiries about billing and financial matters, and preparing documentation for vendor invoices.
• Processing financial transactions, conducting audits, overseeing assigned billing and assisting with trust accounting, and preparing various financial reports.
• Continuing to assess opportunities for enhancing efficiency and effectiveness while addressing problems.
• Generating and maintaining customized reports and databases for clients and lawyers.

Qualifications

• Have an Associate's degree or equivalent experience in legal billing or a similar field with preferred experience in e-billing.

Required Skills

• Be committed to providing excellent customer service to clients and attorneys while producing a high-quality work product.
• Have patience to work with invoices which may be revised or rejected repeatedly.
• Be committed to maintaining confidentiality of all Firm and client related information.
• Be self-motivated with a good work ethic and able to work well both as part of a team and independently.
• Have basic knowledge and skills in Excel.
• Have excellent analytical abilities.
• Have the ability to handle a large volume of work while ensuring a high level of accuracy.
• Have effective communication skills and the ability to interact with diverse personalities while maintaining a professional attitude.
• Have the ability to ensure extreme attention to detail, critical thinking, and effective decision-making on all assignments.
• Possess abilities in organization, time management, and problem-solving in order to prioritize workloads and meet deadlines under pressure.
• Possess at least two years of billing experience, with expertise in legal or other professional services highly valued.

Pay range and compensation package

Compensation $64,000 - $97,000. The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

Equal Opportunity Statement

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact [e-mail].

Department

Administration and Operations