Legal Billing & Invoicing Specialist

Fox-Rothschild-LL; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Fox Rothschild LLP is seeking a Billing Coordinator within the Finance Department to support the billing function for assigned practice areas and offices. The role involves processing Proformas, reviewing invoices, handling documentation, and responding to billing inquiries while ensuring confidentiality and adherence to client guidelines.

Ideal candidates will have a High School Diploma (Associate degree preferred), at least two years’ law firm billing experience, and strong skills in Microsoft

Qualifications

• High School Diploma or equivalent required; Associate’s Degree preferred.
• Minimum of two years’ related experience at a law firm or legal department preferred.
• Technical skills including proficiency in Microsoft Office Suite, Adobe and time and billing software.
• Ability to manage multiple priorities in a deadline-driven environment with discretion.
• Strong communication, confidentiality and client service skills.

Responsibilities

• Assist with distribution of monthly Proformas; work with attorneys on review and edits.
• Review finalized invoices for accuracy before sending.
• Provide supporting documentation as required and send invoices with reports via email or mail.
• Respond to internal and external billing inquiries promptly.
• Identify billing issues and coordinate resolution with relevant personnel.
• Assist collections and clients with unpaid invoices and discrepancies.
• Serve as client/attorney liaison and coordinate with Finance teams.
• Ensure compliance with client guidelines and engagement letters.
• Request refund checks as needed and maintain billing notes in portal.
• Review billing rates for compliance with client agreements and rate increases.
• Monitor aged/unbilled work in progress and update Billing Supervisor.

Skills

Multitasking

Communication

Confidentiality

Time management

Microsoft Office

Adobe

Billing software

Independence

Education

High School Diploma or equivalent

Associate's Degree in accounting, finance, IT, or related field

Tools

Microsoft Office Suite

Adobe

Time and billing software

Job description

Fox Rothschild LLP is seeking a Billing Coordinator within the Finance Department to support the billing function for assigned practice areas and offices. The role involves processing Proformas, reviewing invoices, handling documentation, and responding to billing inquiries while ensuring confidentiality and adherence to client guidelines.

Ideal candidates will have a High School Diploma (Associate degree preferred), at least two years’ law firm billing experience, and strong skills in Microsoft