Legal Billing Coordinator

WSG; New Jersey; On-site; USD 60,000 - 85,000; Full time

Job summary

WSG is seeking a Billing Coordinator for our New Jersey Office. The role involves preparing and editing client invoices, ensuring accuracy, and handling high-volume billing with complex formats.

You will interact with attorneys, paralegals, and clients, resolving discrepancies and responding to inquiries while supporting monthly and quarterly billing reporting.

Qualifications

• 3+ years hands-on billing experience in a law firm.
• Elite 3E or Aderant (or equivalent) accounting software experience.
• Proficient with MS Office and billing systems.
• Ability to multi-task and prioritize in a fast-paced environment.
• Strong attention to detail and accuracy in billing and documentation.

Responsibilities

• Prepare and edit client invoices according to firm policies and client guidelines.
• Review billing data for accuracy and ensure billable time and expenses are captured.
• Coordinate with attorneys, paralegals, and staff to resolve billing discrepancies.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs following firm policy.
• Execute complex bills with discounts, split-party billing, and electronic bills.
• Handle a high volume of bills per month.
• Create new billing formats as needed.
• Assist with monthly and quarterly billing reports for management.

Skills

Billing experience

MS Office

Attention to detail

Time management

Communication with attorneys

Multi-tasking

Tools

Elite 3E

Aderant

Job description

Job Description

Job Description

Our client is seeking a Billing Coordinator for their New Jersey Office.

Job Duties:

• Prepare and edit client invoices in accordance with firm policies and client guidelines.
• Proficient in E-billing procedures.
• Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
• Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs following Firm policy.
• Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, assistants, and clients.
• Review and verify accuracy of billing and supporting documentation as required.
• Create new billing formats as needed.
• Assist with the preparation of monthly and quarterly billing reports for management review.

Required Skills:

• 3 or more years hands-on billing experience in a law firm.
• Elite 3E, Aderant (or equivalent accounting software) experience.
• Demonstrated proficiency with MS Office.
• Ability to multi-task and prioritize.
• Ability to organize work flow and use time efficiently.
• Ability to show strong attention to detail.
• Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.