Billing Coordinator

Trandon Associates, Inc; Hackensack (NJ); On-site; USD 60,000 - 75,000; Full time

Job summary

Trandon Associates, Inc. is seeking a Billing Coordinator to manage client invoicing in a law firm setting. Responsibilities include preparing and editing invoices, executing e-billing, and ensuring data accuracy while addressing client inquiries.

The role requires collaboration with attorneys, paralegals, and staff to resolve discrepancies and generate monthly/quarterly billing reports. The ideal candidate has 3+ years of law firm billing experience, proficiency with Elite 3E/Aderant, and

Qualifications

• 3+ years hands-on billing experience in a law firm.
• Experience with Elite 3E, Aderant, or equivalent accounting software.
• Proficiency with MS Office applications.
• Strong ability to multitask, prioritize, and organize workflow efficiently.
• Excellent attention to detail.
• Capability to perform well in a fast-paced, dynamic work environment and adapt to changing priorities.
• Ability to anticipate work needs and follow through with minimal direction.
• Flexibility to work varied hours, including potentially weekends or evenings.

Responsibilities

• Prepare and edit client invoices following firm and client guidelines.
• Execute e-billing procedures with proficiency.
• Review and verify billing data accuracy, ensuring all time and expenses are accounted for.
• Coordinate with attorneys, paralegals, and staff to resolve billing discrepancies.
• Respond to client inquiries on billing and payment status.
• Process write-offs complying with firm policy.
• Manage complex billing tasks, including multiple discounts, split‑party billing, and electronic bill preparation.
• Handle a high volume of bills monthly.
• Develop new billing formats as needed.
• Assist in preparing monthly and quarterly billing reports for management.

Skills

Law firm billing

Multitasking

Attention to detail

Tools

Elite 3E

Aderant

MS Office

Job description

Job Description

Job Description

The Billing Coordinator plays a critical role in managing client invoicing processes within a law firm environment. This position involves preparing and editing client invoices in accordance with firm policies and client guidelines, ensuring accurate billing data, resolving discrepancies, and responding to client inquiries. The Coordinator must efficiently handle a high volume of bills, execute complex billing tasks, and support management through monthly and quarterly billing reports, all while maintaining effective communication with attorneys, paralegals, and clients.

Responsibilities

• Prepare and edit client invoices following firm and client guidelines.
• Execute e-billing procedures with proficiency.
• Review and verify billing data accuracy, ensuring all time and expenses are accounted for.
• Coordinate with attorneys, paralegals, and staff to resolve billing discrepancies.
• Respond to client inquiries on billing and payment status.
• Process write-offs complying with firm policy.
• Manage complex billing tasks, including multiple discounts, split‑party billing, and electronic bill preparation.
• Handle a high volume of bills monthly.
• Develop new billing formats as needed.
• Assist in preparing monthly and quarterly billing reports for management.

Required Qualifications

• 3+ years hands‑on billing experience in a law firm.
• Experience with Elite 3E, Aderant, or equivalent accounting software.
• Proficiency with MS Office applications.
• Strong ability to multitask, prioritize, and organize workflow efficiently.
• Excellent attention to detail.
• Capability to perform well in a fast‑paced, dynamic work environment and adapt to changing priorities.
• Ability to anticipate work needs and follow through with minimal direction.
• Flexibility to work varied hours, including potentially weekends or evenings.