Legal Billing Specialist

Addition Management LLC; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Addition Management LLC, a prestigious New York law firm, seeks a Billing Coordinator to join their team. You will oversee prebills, finalize invoices, and coordinate with attorneys and staff to ensure timely billing.

The role requires a Bachelor's degree and at least 3 years at a major law firm, plus experience with Aderant Expert or Elite/3E and various eBilling platforms. The ideal candidate is organized and detail-oriented.

Qualifications

• Bachelor's degree from four-year college preferred.
• Minimum of 3 years experience at a major law firm.
• Experience with Aderant Expert or Elite/3E accounting systems.
• Knowledge of various eBilling applications or vendor sites.

Responsibilities

• Produce prebills and ad-hoc reports on demand or periodic schedules.
• Edit and finalize draft bills per attorney instructions and client guidelines.
• Meet with attorneys and admin staff to review client inventory and unbilled fees.
• Cross-train with colleagues to provide coverage on inquiries and issues.
• Prepare and submit invoices via third-party e-billing systems.
• Review receivables and coordinate with Collections & Appeals on past due balances.
• Assist testing and documentation of new billing processes and applications.
• Respond to billing inquiries from attorneys, clients, and management.

Skills

Billing coordination

Attention to detail

Communication

Team collaboration

Education

Bachelor's degree

Tools

Aderant Expert

Elite

3E

eHub

BillBlast

Tymetrix

Serengeti

Collaborati

CounselGo

CounselLink

Passport

Job description

Prestigious New York Law Firm seeks a Billing Coordinator to join their Team!

Responsibilities

• Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion)
• Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; providing appropriate documents and information as necessary
• Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; providing updated system comments regarding unbilled fees and aged balances
• Cross train and work with colleagues in order to provide coverage and support in addressing inquiries and issues for attorneys and clients assigned to other team members
• Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigating and resolvingissues that causes delays or prevents successful submission
• Review outstanding receivables and work with the Collections & Appeals Team for the purpose of contacting clients regarding the resolution of past due balances
• Assist with testing and documentation of new processes and applications related to client account billing
• Respond to various billing related inquiries from attorneys, clients and management accurately and a timely manner

Qualifications

• Bachelor's degree from four-year college or university preferred
• Minimum of 3 years experience at a major law firm
• Experience with Aderant Expert or an equivalent accounting system such as Elite or 3E
• Knowledge of various eBilling applications or vendor sites such as, but not limited to, eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport