Legal Billing & Collections Specialist

Gateway Search Associates; Pennsylvania; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) match

Dental insurance

Health insurance

Disability benefits

Paid time off

Medical and dependent care pending

Job summary

Gateway Search Associates in Philadelphia, PA, is seeking a Billing Specialist for a prestigious law firm. The role focuses on generating and reviewing client invoices, ensuring accuracy of time entries and expenses, and collaborating with attorneys and staff.

The position follows a hybrid work model (onsite 3 days a week, 2 days remote) and requires 2+ years of billing experience, proficiency with Elite/TimeSlips or similar, and strong MS Office skills.

Qualifications

• Minimum of 2 years of billing experience, preferably in a law firm.
• High school diploma required; a bachelor’s degree or certification in accounting or legal billing is a plus.
• Strong proficiency in billing software (e.g., Elite, TimeSlips, or similar).
• Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Knowledge of legal terminology and billing practices is a plus.

Responsibilities

• Prepare and Review Client Billing: Generate and review client invoices in accordance with firm policies and client guidelines. Ensure that bills reflect accurate time entries, expenses, and fees.
• Billing Data Management: Enter and maintain accurate timekeeping and billing data in the firm’s billing software. Ensure that all relevant information is updated and correct.
• Coordination with Attorneys and Staff: Work closely with attorneys, paralegals, and other team members to ensure timely and accurate billing. Respond to inquiries related to billing issues and concerns.
• Handle Discrepancies and Adjustments: Address client inquiries regarding invoices, providing clarification and adjustments as needed. Resolve billing discrepancies in a timely and professional manner.
• Reporting and Financial Analysis: Assist with the preparation of billing reports and assist with monthly financial close processes.
• Billing Process Optimization: Identify opportunities to streamline billing procedures and ensure that processes are in line with industry best practices.
• Maintain Confidentiality: Handle sensitive financial data with discretion and ensure compliance with all confidentiality policies.

Skills

Billing software

Microsoft Office

Communication skills

Education

High school diploma

Bachelor’s degree or certification in accounting/legal billing

Tools

Elite

TimeSlips

Job description

Philadelphia, United States | Posted on 07/14/2026

• Work Model HYBRID (Onsite 3 days a week/2 remote)
• City Philadelphia
• Country United States
• State/Province Pennsylvania
• Date Opened 07/14/2026

Job Description

Our Client, a prestigious law firm located inCenter City, Philadelphia, is seeking a Billing Specialist to join our growing team. This is an exciting opportunity to contribute to the firm’s operations while working in a dynamic and professional environment. The ideal candidate will have experience in legal billing, attention to detail, and a passion for accuracy.

Prepare and Review Client Billing: Generate and review client invoices in accordance with firm policies and client guidelines. Ensure that bills reflect accurate time entries, expenses, and fees.

Billing Data Management: Enter and maintain accurate timekeeping and billing data in the firm’s billing software. Ensure that all relevant information is updated and correct.

Coordination with Attorneys and Staff: Work closely with attorneys, paralegals, and other team members to ensure timely and accurate billing. Respond to inquiries related to billing issues and concerns.

Handle Discrepancies and Adjustments: Address client inquiries regarding invoices, providing clarification and adjustments as needed. Resolve billing discrepancies in a timely and professional manner.

Reporting and Financial Analysis: Assist with the preparation of billing reports and assist with monthly financial close processes.

Billing Process Optimization: Identify opportunities to streamline billing procedures and ensure that processes are in line with industry best practices.

Maintain Confidentiality: Handle sensitive financial data with discretion and ensure compliance with all confidentiality policies.

Requirements

Minimum of 2 years of experience in billing, preferably in a law firm environment.

High school diploma required. Bachelor’s degree or relevant certification (such as in accounting or legal billing) is a plus.

Strong proficiency in billing software (e.g., Elite, TimeSlips, or similar).

Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook).

Excellent organizational skills and attention to detail.

Strong communication skills, both written and verbal.

Ability to work independently and as part of a team.

Knowledge of legal terminology and billing practices is a plus.

• 401(k) match after one month of employment
  
• Dental insurance
  
• Health insurance
  
• Disability benefits
  
• Paid time off
  
• Medical and dependent care pending accounts