Billing & Collections Specialist

SNI Companies; Baltimore (MD); On-site; USD 50,000 - 70,000; Full time

Job summary

SNI Companies in Baltimore, Maryland, is seeking a Billing & Collections Specialist to manage the full billing lifecycle including invoice processing, prebill preparation, and accounts receivable management. The ideal candidate should have 3-5 years of legal billing experience preferably in a law firm. Responsibilities include maintaining billing accuracy, generating invoices, and managing client accounts. Strong organizational skills and attention to detail are essential for success in this role, which offers a dynamic and deadline-driven environment.

Qualifications

• Minimum of 3–5 years of legal billing and/or collections experience, preferably in a law firm environment.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.

Responsibilities

• Generate and process bills using the billing system.
• Work closely with attorneys to review, edit, and finalize bills.
• Coordinate with clients to resolve rejected invoices.

Skills

Legal billing experience

Collections management

Attention to detail

Organizational skills

Time management

Communication skills

Education

High school diploma or GED

Associate’s or bachelor’s degree preferred

Tools

Time and billing software

Job description

Billing & Collections Specialist (Law Firm)

We have an immediate need for an experienced Billing & Collections Specialist with a strong background in legal billing and accounts receivable!

This is an exciting opportunity for someone to be responsible for the full billing lifecycle, including prebill preparation, invoice processing, electronic billing, and management of client accounts receivable.

The successful candidate will ideally have experience in a midsized to large law firm environment and will work closely with attorneys and the firm’s administrative team to ensure timely billing, accurate invoicing, and proactive collections efforts. This position requires strong attention to detail, organization, and the ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Generate and process bills using the billing system, ensuring accuracy and completeness of all billing information.
• Work closely with attorneys and paralegals to review, edit, and finalize bills in a timely manner.
• Generate and distribute invoices, including transmittal letters and supporting documentation.
• Submit invoices through various channels, including email, electronic billing platforms (e.g., Legal Tracker, CounselLink, etc.) and paper.
• Submit, track, and resolve issues related to electronic billing, including rejected invoices and compliance with client requirements.
• Coordinate with clients and e-billing platforms to resolve rejected invoices or payment delays.
• Ensure adherence to client-specific billing requirements, including billing guidelines, formats, and deadlines.
• Monitor billing status and follow up to ensure timely completion of monthly billing cycles.
• Actively manage assigned accounts receivable, including monitoring aging and identifying past‑due balances.
• Conduct follow‑up with clients regarding outstanding invoices via email and phone in a professional and timely manner.
• Maintain accurate records of collection efforts and client communications.
• Assist in preparing AR reports, aging summaries, and collection status updates for management and attorneys.
• Provide regular AR and billing status updates to attorneys and management.
• Support monthly, quarterly, and year‑end close processes related to billing and collections.

Qualifications

• High school diploma or GED required; associate’s or bachelor’s degree preferred.
• Minimum of 3–5 years of legal billing and/or collections experience, preferably in a law firm environment.
• Experience with time and billing software preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time‑management skills.
• Ability to meet deadlines and work under pressure in a fast‑paced environment.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.