Legal Assistant / Reception

AppleOne; Columbia (SC); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay where required

Job summary

AppleOne Employment Services in Columbia, SC seeks a professional Legal Assistant / Receptionist to support daily office operations and create a welcoming first impression for clients and visitors.

This role balances front-desk duties with legal administrative tasks and offers the opportunity to work closely with attorneys, maintain calendars, prepare documents, and uphold confidentiality in a fast-paced legal environment.

Qualifications

• Greet clients and visitors at a professional law office environment.

Responsibilities

• Greet clients and visitors professionally while maintaining a welcoming reception area.

Skills

Front desk reception

Client service

Phone system management

Calendar management

Data entry

MS Office Suite

Typing

Communication skills

Confidentiality

Organization

Tools

Microsoft Office Suite

Job description

Job Summary

A busy legal office in Columbia, SC is seeking a professional, organized Legal Assistant / Receptionist to support daily office operations and create a welcoming first impression for clients and visitors. This direct hire opportunity is ideal for someone with law office experience who enjoys client interaction, administrative support, and keeping a fast-paced legal environment running smoothly.

This role offers the opportunity to work closely with attorneys and legal staff in a collaborative setting where attention to detail, communication, confidentiality, and reliability are highly valued. The ideal candidate will be comfortable balancing reception responsibilities with legal administrative tasks and will take pride in providing excellent service to clients and internal team members.

Key Responsibilities

• Greet clients and visitors professionally while maintaining a clean, welcoming, and organized reception area.
• Manage a multi-line phone system, route calls, take accurate messages, and provide responsive client service.
• Maintain attorney calendars, schedule appointments, coordinate meeting rooms, and support daily office workflow.
• Assist with legal document follow-up, file organization, document preparation, and general data entry.
• Type legal letters, draft standard correspondence, and support attorneys and staff with administrative needs.
• Process incoming and outgoing mail, sort correspondence, and coordinate courier deliveries as needed.

Compensation and Benefits

• Salary range: $37,000 to $45,000 per year.
• Job type: Direct hire or Temp to Hire
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Provide front desk reception and client service support in a professional law office environment.
• Manage phone coverage, scheduling, calendars, correspondence, mail, and meeting coordination.
• Support legal document organization, file maintenance, data entry, and standard legal correspondence.
• 1 to 3 years of direct law office experience is strongly preferred.
• Proficiency with Microsoft Office Suite, typing, data entry, and multi-line phone systems.
• Strong verbal and written communication skills with a client-focused and professional approach.
• High level of confidentiality, accuracy, organization, and attention to detail.
• Ability to multitask, prioritize deadlines, and work independently in a fast-paced legal setting.
• Collaborative mindset with the ability to support attorneys, staff, clients, and visitors effectively.

Preferred Qualifications

• Experience in civil law or civil litigation is highly desired.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.