Legal Assistant, Foreclosure

McCalla Raymer Leibert Pierce, LLP; Birmingham (AL); Hybrid; USD 2,755,200 - 3,581,760; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP is seeking a professional legal assistant/paralegal to handle administrative tasks in the nonjudicial foreclosure process. You will edit and prepare correspondence, postings, and other critical documents, maintain paper and electronic files, and coordinate with borrowers, clients, and attorneys.

The role requires strong MS Office and case management familiarity, high organization, and excellent written and verbal communication.

Qualifications

• Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as a legal assistant.
• Default law firm experience is preferred but not required.
• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, other internal employees, and outside parties.
• Must possess exceptional organizational skills; the position requires the ability to multi‑task and be adaptable to continual change.

Responsibilities

• Drafting, preparing, and formatting memoranda, correspondence, advertisements/postings, deeds, assignments, and various other legal documents.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
• Fielding calls from borrowers, clients, courts, and other outside parties in a courteous and effective manner.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships with business associates and clients.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Reviewing title reports and recorded documents.
• Providing exceptional customer service to clients at every level of interaction.
• Proofreading the legal documents as required.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and/or services.

Skills

Verbal communication

Written communication

Organizational skills

Teamwork

Client service

Education

Associate degree

Paralegal certificate

Tools

MS Office

ICE/BKFS

Clairfire

Tempo

Job description

Overview

Job entails managing all administrative tasks associated with the legal process of the nonjudicial foreclosure process, including editing and preparing correspondence, advertisements/postings, and other legal documents, maintaining paper and electronic files, updating internal and client systems, and fielding calls and correspondence from clients, borrowers, and other outside parties. The position requires substantial coordination with other legal assistants and attorneys in a multidisciplinary team environment and can be hybrid (in Roswell or Birmingham) or remote based on experience level.

Responsibilities

• Drafting, preparing, and formatting memoranda, correspondence, advertisements/postings, deeds, assignments, and various other legal documents.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
• Fielding calls from borrowers, clients, courts, and other outside parties in a courteous and effective manner.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships with business associates and clients.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Reviewing title reports and recorded documents.
• Providing exceptional customer service to clients at every level of interaction.
• Proofreading the legal documents as required.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and/or services. Coordination with title contacts to complete outstanding tasks such as recordings and retrieval of missing documents.
• Assisting with check down of closed, active, and hold files including forwarding invoices of foreclosure fees and costs, creating chronologies, and retrieving documents.
• Performing other duties and responsibilities as needed.

Education & Skills

• Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as a legal assistant.
• Default law firm experience is preferred but not required.
• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team‑oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi‑task and be adaptable to continual change.
• Ability to read and write at a high level for proofreading and editing purposes.
• High‑level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software.
• Experience with client systems such as ICE/BKFS, Clairfire, Tempo, Vendorscape and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience with review of title reports and identifying chain of title issues preferred.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

Compensation

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

Visa Sponsorship

No employment sponsorship or support will be given for this position. All applicants applying for U.S. job openings must be authorized to work in the United States. The company does not provide visa sponsorship or any immigration support for this position.

Note

This job description is not intended to be all‑inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

Salary

$20.00 - $26.00