Legal Assistant

McCalla Raymer Leibert Pierce, LLP; Alabama; Hybrid; USD 45,000 - 75,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP is seeking an experienced legal assistant/paralegal to manage the administrative tasks in the foreclosure process. You will edit and prepare correspondence, advertisements, and legal documents, maintain files, and coordinate with attorneys and clients in a team environment.

The role supports hybrid work in specified locations or remote work based on experience. Strong communication, organization, and MS Office proficiency are essential to success.

Qualifications

• Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as a legal assistant.
• Default law firm experience is preferred.
• Excellent verbal and written communication skills.
• Commitment to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, and colleagues.
• Team-oriented, congenial, and able to multi-task in a fast-paced environment.
• Strong organizational skills and adaptability to change.
• Ability to read/write at a high level for proofreading/editing.
• Proficiency with MS Office and internet research; familiar with case management software.
• Experience with ICE/BKFS, Clairfire, Tempo, Vendorscape preferred.

Responsibilities

• Drafting, preparing, and formatting memoranda, correspondence, and legal documents.
• Managing outgoing mail, deliveries, and transmissions efficiently.
• Fielding calls from borrowers, clients, courts, and outside parties with courtesy.
• Handling high volumes of email with timely, thorough responses.
• Maintaining relationships with business associates and clients.
• Updating internal and client case management systems accurately.
• Reviewing title reports and recorded documents.
• Providing exceptional customer service at all interaction levels.
• Proofreading legal documents as required and supporting attorneys in a time-sensitive atmosphere.
• Coordinating with title contacts to complete tasks like recordings and document retrieval.
• Assisting with file checks, invoices, and chronologies; performing other duties as needed.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Teamwork

Multitasking

Attention to detail

Internet research

Proofreading

Education

Associate degree

Paralegal certificate

Tools

MS Office

ICE/BKFS

Clairfire

Tempo

Vendorscape

Case management software

Job description

Fully Remote • or Hybrid in Birmingham, AL / Dallas, TX / Roswell, GA

Description

SUMMARY

Job entails managing all administrative tasks associated with the legal process of the nonjudicial foreclosure process. These tasks generally include editing and preparing correspondence, advertisements/postings, and other legal documents, maintaining paper and electronic files, updating internal systems & client systems, fielding calls and correspondence from clients, borrowers, and other outside parties. The position requires substantial coordination with other legal assistants and attorneys in a multi-disciplinary team environment. This is a position that can either be hybrid (in Roswell or Birmingham) or remote based on experience level.

RESPONSIBILITIES

• Drafting, preparing, and formatting memoranda, correspondence, advertisements/postings, deeds, assignments, and various other legal documents.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
• Fielding calls from borrowers, clients, courts, and other outside parties in a courteous and effective manner.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships with business associates and clients.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Reviewing title reports and recorded documents.
• Providing exceptional customer service to clients at every level of interaction.
• Proofreading the legal documents as required.
• Providing support to attorneys in a high volume, time-sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services. Coordination with title contacts to complete outstanding tasks such as recordings and retrieval of missing documents.
• Assisting with check down of closed, active, and hold files including forwarding invoices of foreclosures fees and costs, creating chronologies, and retrieving documents.
• Performing other duties and responsibilities as needed.

EDUCATION & SKILLS

• Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as a legal assistant.
• Default law firm experience is preferred but not required.
• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proofreading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software.
• Experience with client systems such as ICE/BKFS, Clairfire, Tempo, Vendorscape and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience with review of title reports and identifying chain of title issues preferred.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments. If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence. All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.