Legal Assistant

McCalla Raymer Leibert Pierce LLP; Orlando (FL); Remote; USD 42,000 - 62,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP is seeking a legal administrative professional to manage tasks related to the judicial hearing process. The role involves coordinating with judicial assistants and attorneys, drafting notices, and updating the firm's case management system in a remote, team-oriented environment.

You will handle heavy email correspondence, ensure accurate proofreading of documents, and provide high-level client service while supporting attorneys in time-sensitive matters.

Qualifications

• Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as a legal assistant.
• Excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, and others.

Responsibilities

• Coordinate hearings with judicial assistants and attorneys.
• Prepare Notice of Hearing and Cancellation of Hearing.
• Maintain and update the firm's internal case management system and client systems.
• Provide exceptional customer service to clients at all levels of interaction.
• Proofread legal documents and support attorneys in a high-volume, time-sensitive environment.

Skills

Verbal communication

Written communication

Customer service

Multitasking

Team-oriented

Education

Associate degree

Paralegal Certificate

Tools

MS Office

Case management software

Loansphere

Clairfire

Tempo

Vendorscape

Job description

Description

JOB SUMMARY:

Job entails managing all administrative tasks associated with the legal process of setting judicial hearings. These tasks generally include communicating with judicial assistants and attorneys, preparing legal documents and updating internal system. The position requires substantial coordination with other legal assistants and attorneys in a team environment. This is a remote position.

DUTIES & RESPONSIBILITIES:

• Communicating with judicial assistants to set and update hearings.
• Communicating with attorneys and legal assistants.
• Preparing Notice of Hearing and Cancellation of Hearing.
• Requesting fee approval from clients.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships with business associates and clients.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Preparing life of file chronologies and uploading to client.
• Providing exceptional customer service to clients at every level of interaction.
• Proofreading the legal documents as required.
• Providing support to attorneys in a high volume, time sensitive atmosphere.

EDUCATION & SKILLS:

• Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as a legal assistant.
• Default law firm experience is preferred but not required.
• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrower, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software
• Experience with client systems such as Loansphere, Clairfire, Tempo, Vendorscape and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or submit the position in the H-1B Registration; or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.